What Is Notion?

Notion is the all-in-one workspace for notes, project management, documents, and collaboration. Tens of thousands of teams and companies around the world use it to keep their employees informed and working together in one place.

By bringing all work and knowledge together and making it highly customizable, Notion creates focus and transparency, while consolidating tools, saving time, and driving more productivity for teams of all sizes.

Who Uses Notion?

Notion is a tool for teams and companies that want a better way to manage knowledge, projects, documents, and collaboration. Individuals can also use the product for notes and organizing their lives.

Where can Notion be deployed?

Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Android (Mobile), iPhone (Mobile), iPad (Mobile)

About the vendor

  • Notion Labs
  • Located in San Francisco, US
  • Founded in 2013
  • Phone Support
  • 24/7 (Live rep)
  • Chat

Countries available

Australia, Austria, Brazil, Canada, China and 14 others

Languages

English, French, Japanese, Korean

Notion pricing

Starting Price:

USD 4.00/month
  • Yes, has free trial
  • Yes, has free version

Notion has a free version and offers a free trial. Notion paid version starts at USD 4.00/month.

Pricing plans get a free trial

About the vendor

  • Notion Labs
  • Located in San Francisco, US
  • Founded in 2013
  • Phone Support
  • 24/7 (Live rep)
  • Chat

Countries available

Australia, Austria, Brazil, Canada, China and 14 others

Languages

English, French, Japanese, Korean

Notion videos and images

Notion Software - Company Wiki
Notion Software - Product Roadmap
Notion Software - Personal Tasks
Notion Software - Content Calendar
Notion Software - Meeting Notes
View 6 more
Notion video
Notion Software - Company Wiki
Notion Software - Product Roadmap
Notion Software - Personal Tasks
Notion Software - Content Calendar
Notion Software - Meeting Notes

Features of Notion

  • Access Controls/Permissions
  • Activity/News Feed
  • Annotations
  • Approval Process Control
  • Archiving & Retention
  • Brainstorming
  • Budget Management
  • Calendar Management
  • Cataloguing/Categorisation
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Contact Management
  • Content Management
  • Create Subtasks
  • Customizable Templates
  • Dashboard
  • Data Import/Export
  • Document Capture
  • Document Classification
  • Document Management
  • Document Storage
  • Drag & Drop
  • File Sharing
  • Full Text Search
  • Gantt/Timeline View
  • Goal Setting / Tracking
  • Guest Access
  • Idea Management
  • Import Tasks
  • Kanban Board
  • Knowledge Base Management
  • Knowledge Management
  • Meeting Management
  • Meeting Notes
  • Milestone Tracking
  • Mobile Access
  • Multi-Device Support
  • Notes Management
  • Portfolio Management
  • Prioritization
  • Progress Tracking
  • Project Planning/Scheduling
  • Real Time Editing
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Requirements Management
  • Resource Management
  • Search/Filter
  • Self Service Portal
  • Status Tracking
  • Tagging
  • Task Editing/Updating
  • Task Management
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Template Management
  • Text Editing
  • Third Party Integrations
  • Time & Expense Tracking
  • To-Do List
  • Version Control
  • Visualization
  • Workflow Configuration
  • Workflow Management

Alternatives to Notion

Confluence is a team workspace where knowledge and collaboration meet. Create, collaborate, and organize your work all in one place. Learn more about Confluence
ClickUp is the future of work - it's one app to replace them all. ClickUp is the #1 fastest growing productivity app in 2022. Learn more about ClickUp
monday.com is a cloud Work OS, where teams run their projects and everyday work, whether they are in the office, home or on-the-go. Learn more about monday.com
Airtable is the database that anyone can use with a beautiful spreadsheet interface. Learn more about Airtable
With 15+ years in the agile space, Jira offers teams the top tools and best practices to provide the right foundation for growth. Learn more about Jira
Microsoft OneNote is a fully functional digital note taking application which can be used to organize, share and collaborate on ideas.
Web-based app designed to store, create, and edit spreadsheets and documents online. Templates, charting and commenting are available.
Dropbox Business is the secure file sharing and storage solution that employees love and IT admins trust. Start a free trial today!
Coda is a new document that brings words, data, and teams together.

Reviews of Notion

Average score

Overall
4.7
Ease of Use
4.4
Customer Service
4.5
Features
4.6
Value for Money
4.7

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001
Jose J
Jose J
CTO in US
Verified LinkedIn User
Information Technology & Services, 2-10 Employees
Used the Software for: 1+ year
Reviewer Source

Everyday note-taking, organization and brainstorming tool

5.0 2 weeks ago New

Comments: So far it has been a great experience for me and my team. Notion has turned into an app that is always open on the computer, just like the email client.

Pros:

In our case as a digital assets and marketing company, we need to keep track of many clients and projects. The database feature in Notion allows us to create custom databases where we can filter, search, update and share easily with our clients.

Cons:

Maybe it's because of our business type, we don't use Notion for our own project management tasks. However, we discuss and collaborate every day in Notion to deploy our project management tasks in another tool.

Alternatives Considered: Obsidian

Reasons for Choosing Notion: Easiness of use and new features.

Switched From: Evernote Teams

Reasons for Switching to Notion: Notion is very user-friendly, and that's why our team start using it right away from the free version until we upgraded to the pro version.

Dennis
Partner in UK
Marketing & Advertising, 2-10 Employees
Used the Software for: 2+ years
Reviewer Source

A vital tool

5.0 last month New

Comments: The initial learning curve* is sooooooo worth it; I now manage just about everything through Notion. For me, it's the '2nd brain' that the likes of Tiago Forte bang on about (and with good reason) - I'm more organised, more productive and less stressed. *Only to use it more extensively; if you just want an Evernote or OneNote alternative, it's as easy as they are)

Pros:

Enables me to record, note and plan things in whatever way works best at the time, and then find it again, instantly!

Cons:

As a new user, it takes a little planning to maximise some of its benefits; I needed to rethink the structure behind many things that had previously existed purely as notes.

Alternatives Considered: Evernote Teams

Reasons for Choosing Notion: The database structure of Notion meant I could stop having to record the same things in multiple places.

Switched From: Microsoft OneNote

Reasons for Switching to Notion: More comprehensive and more flexible in other products we could link it to.

Verified Reviewer
Marketing Manager in India
Verified LinkedIn User
Facilities Services, 11-50 Employees
Used the Software for: 1-5 months
Reviewer Source

Good content and task management tool

3.0 3 weeks ago New

Comments: It's been good so far, now when I have finally learned to use it, it feels good to use it.

Pros:

WelI I have used Notion to make a unified content repository at my organization and share it with my colleagues.

Cons:

Initially it was difficult for me to understand and I had to watch youtube videos to walk myself through it.

Ed
CVO in US
Marketing & Advertising, 2-10 Employees
Used the Software for: 2+ years
Reviewer Source

Best tool I use on a daily basis to ideate and take notes

5.0 2 months ago

Comments: The best app I use on a daily basis and couldn't live with out it

Pros:

The ability to ideate in the moment and document my thoughts and ideas in real-time through typing and dictation is amazing and being able to link to other pages and podcasts and videos as well as upload images and access an image library, just to mention a small number of the amazing features of this app that I use on a daily basis

Cons:

At this point I don't have the ability to search words in my uploaded handwritten paper notes

Alternatives Considered: Google Keep and Evernote Teams

Reasons for Choosing Notion: Evernote was not developing their features as quickly as Notion and Notion offered features and functionality that Evernote didn't have at the time

Switched From: Evernote Teams

Reasons for Switching to Notion: More features and functionality

Fady
Fady
Digital Marketer in Egypt
Verified LinkedIn User
Marketing & Advertising, 2-10 Employees
Used the Software for: 1+ year
Reviewer Source

Best Free Multi-Function Note Taking App

5.0 last month New

Comments: I have tried too many note-taking apps, but Notion is unique, it allows me to manage my entire life, and it provides me a value that some other paid apps can not provide, I use it on a daily basis.

Pros:

The content and database management features are awesome, the way you can structure the page is totally flexible, sharing notes and templates can not be easier, and there are no limits on ideas that you can make for managing your database.

Cons:

the phone app is not so powerful, there are a lot of features that may be overwhelming to you, the security for this software is not %100 great, and sometimes when I use a long text page it some lags happen.

Alternatives Considered: ClickUp

Reasons for Choosing Notion: the flexibility of Notion is more powerful.

Switched From: Evernote Teams

Reasons for Switching to Notion: Notion is unique, it gives you no limit of what you can do with it.