Who Uses Notion?

Notion is a tool for teams and companies that want a better way to manage knowledge, projects, documents, and collaboration. Individuals can also use the product for notes and organizing their lives.

What Is Notion?

Notion is the all-in-one workspace for notes, project management, documents, and collaboration. Tens of thousands of teams and companies around the world use it to keep their employees informed and working together in one place.

By bringing all work and knowledge together and making it highly customizable, Notion creates focus and transparency, while consolidating tools, saving time, and driving more productivity for teams of all sizes.

Notion Details

Notion Labs

https://www.notion.so

Founded 2013

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Notion pricing overview

See pricing plans

Notion has a free version and offers a free trial. Notion paid version starts at USD 5.00/month.


Starting Price

USD 5.00/month See pricing details

Pricing Details

Notion is offered across four pricing plans and scales with the number of features, outlined below: Free Personal: $4/month (billed annually) or $5/month (billed monthly) Team: $8/month/member (billed annually) or $10/month/member (billed monthly) Enterprise: Please contact Notion directly for pricing information

Free Version

Yes

Free Trial

Notion deployment and support

Support

  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat

Deployment

  • Cloud, SaaS, Web-based
  • Mac (Desktop)
  • Windows (Desktop)
  • Windows (On-Premise)
  • Linux (On-Premise)
  • Android (Mobile)
  • iPhone (Mobile)
  • iPad (Mobile)

Training

  • Live Online
  • Webinars
  • Documentation
  • Videos

Notion Features

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  • API
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  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Assignment Management
  • Brainstorming
  • Calendar Management
  • Chat/Messaging
  • Collaboration Tools
  • Commenting / Notes
  • Communication Management
  • Contact Management
  • Content Management
  • Customisable Branding
  • Discussions / Forums
  • Document Management
  • Document Storage
  • Drag & Drop
  • Email Management
  • File Management
  • File Sharing
  • File Transfer
  • Live Chat
  • Mobile Access
  • Prioritization
  • Progress Tracking
  • Project Management
  • Project Planning
  • Projections
  • Real Time Editing
  • Real Time Notifications
  • Real-time Updates
  • Reporting & Statistics
  • SSL Security
  • Screen Sharing
  • Secure Data Storage
  • Single Sign On
  • Status Tracking
  • Tagging
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Third Party Integrations
  • To-Do List
  • Version Control
  • Video Conferencing
  • Workflow Management

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  • Calendar Management
  • Chat/Messaging
  • Collaboration Tools
  • Commenting / Notes
  • Communication Management
  • Configurable Workflow
  • Contact Management
  • Content Management
  • Customisable Branding
  • Customisable Forms
  • Customizable Fields
  • Customizable Templates
  • Data Import/Export
  • Document Management
  • Document Storage
  • Drag & Drop
  • Email Management
  • Employee Database
  • Employee Directory
  • Employee Onboarding
  • Employee Portal
  • Feedback Management
  • File Management
  • File Sharing
  • Forms Management
  • Forum / Discussion Board
  • Knowledge Management
  • Live Chat
  • Projections
  • Real Time Notifications
  • Real-time Updates
  • Reporting & Statistics
  • Role-Based Permissions
  • Search/Filter
  • Single Sign On
  • Surveys & Feedback
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  • Task Management
  • Third Party Integrations
  • Version Control
  • Workflow Management

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  • Compliance Management
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  • Configurable Workflow
  • Content Management
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  • Data Import/Export
  • Digital Signature
  • Document Automation
  • Document Capture
  • Document Classification
  • Document Generation
  • Document Management
  • Document Review
  • Document Storage
  • Document Templates
  • Drag & Drop
  • Electronic Signature
  • Email Management
  • File Conversion
  • File Management
  • File Recovery
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  • Forms Management
  • Full Text Search
  • Offline Access
  • Optical Character Recognition
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  • Full Text Search
  • Gamification
  • Knowledge Base Management
  • Live Chat
  • Multi-Language
  • Online Forums
  • Projections
  • Real Time Notifications
  • Reporting & Statistics
  • SSL Security
  • Self Service Portal
  • Self-Learning
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  • Social Media Integration
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  • Widgets
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  • Client Portal
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  • Commenting / Notes
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  • Customizable Templates
  • Document Management
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  • Drag & Drop
  • File Sharing
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  • Idea Management
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  • Kanban Board
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  • Multiple Projects
  • Percent-Complete Tracking
  • Portfolio Management
  • Prioritization
  • Progress Tracking
  • Project Planning
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  • Project Templates
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  • Customizable Fields
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  • Document Management
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  • Email Management
  • File Management
  • Gantt/Timeline View
  • Issue Tracking
  • Kanban Board
  • Milestone Tracking
  • Multiple Projects
  • Percent-Complete Tracking
  • Prioritization
  • Progress Reports
  • Progress Tracking
  • Project Planning
  • Project Templates
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
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  • Collaboration Tools
  • Commenting / Notes
  • Communication Management
  • Customisable Branding
  • Customizable Templates
  • Data Import/Export
  • Document Management
  • Document Storage
  • Drag & Drop
  • Electronic Signature
  • Email Management
  • Employee Activity Monitoring
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  • File Transfer
  • Live Chat
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  • Gamification
  • Gantt/Timeline View
  • Import Tasks
  • Mobile Access
  • Parent Task
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  • Prioritization
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  • Project Workflow
  • Projections
  • Real Time Notifications
  • Real-time Updates
  • Recurring Tasks
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  • Search/Filter
  • Spreadsheet View
  • Status Tracking
  • Task Board View
  • Task Editing/Updating
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  • Configurable Workflow
  • Customisable Dashboard
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  • Data Import/Export
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  • Graphical Workflow Editor
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Notion Reviews

Read all reviews

Overall rating

4.7/5

Average score

Ease of Use 4.4
Customer Service 4.6
Features 4.6
Value for Money 4.7

Review software

Share your experiences with other software buyers.

Write a Review!
Ricardo O.
Academic Instruction Designer
E-Learning, 201-500 Employees
Used the Software for: 2+ years
  • Overall Rating
    5 /5
  • Ease of Use
    5 /5
  • Features & Functionality
    5 /5
  • Customer Support
    5 /5
  • Value for Money
    5 /5
  • Likelihood to Recommend
    10/10
  • Reviewer Source 
  • Reviewed on 02/04/2021

"The ultimate make-it-your-own knowledge system"

Comments: Notion works well as an organizer of all things knowledge. In our school we use it to organize term and weekly planning, as a bookmark manager, and also to publish certain content for students in a "fenced" environment.
This app can easily replace many other apps if the user knows what their specific needs are.
Highly recommended.

Pros: Flexibility: Notion can be whatever you want it to be. Some folk use it to take notes, other people find it a great meeting organizer. I use it as a master database of all things work and personal: tasks, notes, calendar reminders, bookmark manager... You can program it to suit your needs. It is highly advisable to model in paper what is it that you want from Notion.

Cons: Notion is a very closed ecosystem. I would love it to synchronize with Google Calendar or for it to talk nicely. to Gmail. Not an option right now.
The calendar view can benefit from a "weekly" or "agenda" view.
Offline work is still a work in progress.
Can become difficult to use if databases are not planned properly.

  • Reviewer Source 
  • Reviewed on 02/04/2021
Milica S.
HoL
Hospitality, 11-50 Employees
Used the Software for: 1-5 months
  • Overall Rating
    5 /5
  • Ease of Use
    5 /5
  • Features & Functionality
    5 /5
  • Customer Support
    5 /5
  • Value for Money
    5 /5
  • Likelihood to Recommend
    10/10
  • Reviewer Source 
  • Reviewed on 26/01/2021

"Fantastic for personal and professional use"

Comments: After using it for a week, I have texted almost all of my friends and partners to recommend it with a comment: "trust me, you don't know you need this tool" as I was thrilled to discover it. As someone who was using every single organizing tool under the Sun, I'd say there's nothing more flexible, user-friendly, and smarter than Notion. I am beyond grateful to the creators of this product, can't recommend it enough.

Pros: 1. Great flexibility - it allows you to custom your pages however you want, it's like all its competitors in one! Whether you need standard tables, text, mood board, project management tools, task lists, Notion has it all 2. Shortcuts and links for everything - once you become an advanced user, you'll finish your work faster you could ever imagine, as it has shortcuts for every action. You can also link pages, and pull out the data from one page to another, which is incredibly important when you're managing projects & people 3. Perfect for both personal and private use - I store my reading lists, to do's, home binder, and run my company in the same app 4. Large online community with lots of creative ideas on how to get the best out of this software.

Cons: I would like it to be encrypted, and by far this is the only disadvantage I've found.

  • Reviewer Source 
  • Reviewed on 26/01/2021
Verified Reviewer
Senior Operations Officer
Entertainment, 11-50 Employees
Used the Software for: 1+ year
  • Overall Rating
    3 /5
  • Ease of Use
    4 /5
  • Features & Functionality
    4 /5
  • Customer Support
    5 /5
  • Value for Money
    4 /5
  • Likelihood to Recommend
    10/10
  • Reviewer Source 
  • Reviewed on 04/04/2020

"Nobody does data and documents like Notion does."

Comments: Notion is by far and away the best way I've found so far to work with data in documents. It starts from the concept of linked databases, and extends it from there to include structured documents. This has been very well implemented, allowing users to generate incredibly useful documents, by querying sets of data. The Notion support team is engaged, informed and very helpful. I have had several insightful discusssions with them during feature requests. Both the desktop and offline applications are smooth and usable, and have been improving continually.

Pros: - beautiful design
- databases inside documents
- Several useful templates for generating documents and databases
- well-considered layout constraints allowing you to focus on content
- easy to share content
- powerful and ergonomic syntax

Cons: - lack of option for visualising data
- no real offline mode

  • Reviewer Source 
  • Reviewed on 04/04/2020
Daniel W.
Strategic Partnerships
Hospital & Health Care, 501-1,000 Employees
Used the Software for: 2+ years
  • Overall Rating
    5 /5
  • Ease of Use
    5 /5
  • Features & Functionality
    5 /5
  • Customer Support
    Unrated
  • Value for Money
    5 /5
  • Likelihood to Recommend
    10/10
  • Reviewer Source 
  • Reviewed on 22/12/2020

"Notion: The Best FREE Note-taking software to date!"

Comments: Ultimately, I would recommend Notion to anyone in an instant. It has a suite of features, user-friendly UI and organisation benefits. Furthermore, the personal subscription recently became free for everyone and the business prices are reasonable, giving people no reason not to use Notion. I believe that Nation can fit into many workflows very easily due to its plethora of features.

Pros: Notion is absolutely brimming with useful features and is the Swiss army knife of note-taking applications. The overall software is so minimalistic and intuitive to use that I personally learnt it within a few days. The whole software revolves around using "/ " to create blocks and edit text; for example, a /toggle would create a toggle block which acts as a dot point except that you can hide/show it. This makes the learning curve of notion virtually non-existent and creates unparalleled flexibility in the structure and style. I find that the simple and uncluttered UI helps clear my mind and focus on the current task. The data management is superb with extensive sorting, classification and customisation features for the spreadsheet and databases functions. The timeline features are also an extremely welcome addition in the recent updates and allow for the seamless moving of date-specific records. There are countless useful templates as well which certainly help give me ideas about what I wanted my Notion notes to look like.

Cons: Some features make little sense and unfortunately cannot be disabled. One of these issues occurs when clicking on a page in a table and it opens up as a tiny square and you need to press "Open as page," to make the page full screen. This is just a small annoyance and is honestly not that big of a deal. Another lacking feature is the scarce customisation options for text formatting however there are solutions to this through Google Text Fonts. There are also a few limitations of the free Personal Plan but if you needed the full collaborative features of Notion, your company would usually pay for that. The offline mode for Notion is frankly quite bad as you have to preload the pages when you have internet beforehand. Otherwise, your notes would be inaccessible. However, this isn't at all a deal-breaker as there is usually internet everywhere. Notion has also indicated that they are focusing on this problem for future updates. The mobile app is also sluggish at times but it is mostly alright.

  • Reviewer Source 
  • Reviewed on 22/12/2020
Rick M.
Director of Photography
Marketing & Advertising, 11-50 Employees
Used the Software for: 1-5 months
  • Overall Rating
    5 /5
  • Ease of Use
    4 /5
  • Features & Functionality
    5 /5
  • Customer Support
    Unrated
  • Value for Money
    5 /5
  • Likelihood to Recommend
    10/10
  • Reviewer Source 
  • Reviewed on 09/02/2021

"So long Evernote! Hello notion"

Comments: I run my personal business, collaborate with coworkers, and even do personal project management with the same account all under the free tier. It's become my go-to for everything that Evernote used to do for me, but with WAAAAY more features and functionality.

Pros: The thing I love most about Notion is how customizable it is. Even at the free personal tier, I don't see the majority if individuals needing to expand to the paid version. Any time a product can give so much value at the FREE level, means they're in it for the long haul and they're the real deal.

Cons: The blocks setup makes copy and pasting a little tricky. You can't just copy a whole entry and paste it into google docs or an email with out having to fix it on the paste side of things. Small issue but not that big of a deal for everything that it can do.

  • Reviewer Source 
  • Reviewed on 09/02/2021