15 years helping Australian businesses
choose better software

DATABASICS Expense

DATABASICS Expense

What Is DATABASICS Expense?

DATABASICS goes back to the basics by focusing on all of your expense reporting requirements. DATABASICS offers receipt management with OCR scanning, project tracking, mileage tracking, per diem management, audit control, and credit/P-Card integration. We provide real, experienced staff to assist the process from procurement and on to support to ensure the complete user experience for everyone on your team. Direct integrations with Sage Intacct, D365, Oracle Netsuite, Deltek, Ceridian, and ADP.

Who Uses DATABASICS Expense?

Mid-market to enterprise companies in need of flexibility and functionality, including workflow and policy enforcement, auditing, per diem management, project tracking, and reporting—all in the cloud.

DATABASICS Expense Software - 1
DATABASICS Expense Software - 2
DATABASICS Expense Software - 3
DATABASICS Expense Software - 4
DATABASICS Expense Software - 5

Not sure about DATABASICS Expense? Compare with a popular alternative

DATABASICS Expense

DATABASICS Expense

4.4 (47)
USD 8.00
month
Free version
Free trial
69
18
4.3 (47)
4.6 (47)
4.8 (47)
VS
Starting Price
Pricing Options
Features
Integrations
Ease of Use
Value for Money
Customer Service
USD 20.00
month
Free version
Free trial
73
23
4.4 (1,084)
4.2 (1,084)
4.0 (1,084)
Green rating bars show the winning product based on the average rating and number of reviews.

Other great alternatives to DATABASICS Expense

Expensify
Top rated features
Expense Tracking
Mobile Receipt Upload
Receipt Management
SAP Concur
Top rated features
Expense Claims
Expense Tracking
Receipt Management
timeghost
Top rated features
Online Time Tracking Software
Reporting/Analytics
Timesheet Management
omniBooks
Top rated features
Billing & Invoicing
Commission Statements
Transaction Management
JAMIS Prime ERP
Top rated features
No features have been rated by reviewers for this product.
Factorial
Top rated features
Employee Database
Payroll Management
Time & Attendance
AFAS Software
Top rated features
Bank Reconciliation
Inventory Management
Order Fulfillment
DATABASICS Time & Expense
Top rated features
Expense Tracking
Project Tracking
Time Tracking
Progressus
Top rated features
Invoice Creation
Multiple Projects
Task Management

Reviews of DATABASICS Expense

Average score

Overall
4.4
Ease of Use
4.3
Customer Service
4.8
Features
4.3
Value for Money
4.6

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001

Find reviews by score

5
49%
4
47%
3
2%
2
2%
Nancy
Databasics Administrator in US
Aviation & Aerospace, 501–1,000 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Aerovironment Expense reporting review

5.0 3 years ago

Comments: I've been the admin for our Databasics account for close to 13 years, and have had great experience using it

Pros:

I like that the software is integrated with our other systems, where files load in daily to keep the companies changes current, such as employee files, and departments

Cons:

I don't have an point of reference to compare this to

DATABASICS Response

11 months ago

Thank you for your review of DATABASICS Expense! We are pleased to hear that you appreciate our software's integration capabilities, which help keep your company's changes - including employee files and departments - up to date. At DATABASICS, we understand the significance of synchronizing data in real-time. Our solutions are designed to seamlessly integrate with various systems, ensuring accuracy and efficiency. Although you mentioned not having a point of reference for comparison, your positive review validates our commitment to customer satisfaction. Your words speak to the quality and user-friendly nature of DATABASICS. We're gratified to learn that your reason for choosing DATABASICS Expense was its competitive cost. We focus on providing high-quality, cost-effective solutions to meet the needs of a wide array of businesses, from regional nonprofits to multinational corporations. Your long-standing relationship with DATABASICS—nearly 13 years—reflects our dedication to fostering long-term partnerships with our clientele. More importantly, your positive experience as an admin for this lengthy period encourages us to continue delivering top-rate customer service. As always, we are here to address any issues and provide assistance to ensure you continue to have a great experience with DATABASICS. Your satisfaction is our top priority, now and in the years to come.

Lisa
Accountant in US
Pharmaceuticals, 201–500 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Great expense reporting tool

5.0 3 years ago

Comments: I was part of the team that selected DataBasics as our expense reporting option. We reviewed a few programs and needed an option that included the ability to capture Sunshine Act Data in a simple and accurate manner. We also needed to be able to pull Sunshine data for reporting. DataBasics provided the tool that was easy for our team to use and captures the Sunshine Act data in a manner that is easy to report. Any and all issues are resolved quickly and accurately by the support team. They will work with ANY staff member, individually if needed, and have the patience of saints!

Pros:

Pros: Ease of use for both user and administrator. The support team is incredibly responsive, very pleasant to work with and resolve issues quickly.

Cons:

Cons: Some of the HELP tools attached to the program are out of date and not terribly helpful. The reporting tools are great if you already have a report developed, but you cannot create your own reports easily. Then again, the support team tends to create ad hoc reports quickly.

DATABASICS Response

11 months ago

Thank you for your review of DATABASICS Expense! We're glad to learn that you appreciate the ease of use and simplicity that our software provides for both users and administrators. Our commitment to making expense reporting a straightforward experience is a testament to our dedication towards customer satisfaction and solving problems effectively. It's heartening to know that our support team has been incredibly responsive and a pleasure to work with. Our primary goal is to resolve issues efficiently and ensure timely assistance. We appreciate your input as it guides us toward necessary improvements. While our support team is readily available to create ad hoc reports, we understand the importance of enabling clients to construct custom reports with ease. Rest assured, your comments on will be considered in our ongoing efforts to improve the software. We're pleased to learn that you chose DATABASICS Expense over alternatives such as SAP Concur due to our affordability, ease of use, and the responsiveness of our sales team. It's gratifying to know that our product serves your needs, including capturing and retrieving Sunshine Act data seamlessly, without any added complications or costs. Your candid feedback on the benefits and efficiency of DATABASICS Expense is highly valued. We remain committed to your satisfaction, and we're here to help if you need any assistance or have any further suggestions. We strive to maintain long-lasting relationships with our clients, ensuring that we continue to cater to their diverse needs with utmost dedication.

Jason
Instructor in US
Hospital & Health Care, 501–1,000 Employees
Used the Software for: 1+ year
Reviewer Source

UI Seems Straight Out of the 1990's

2.0 4 years ago

Comments: Worst expense reporting software I have used to date.

Pros:

The software is good at tracking any errors that may have happened during the expense reporting process

Cons:

The user interface, the ease of use, the multiple confusing fields, "Select a City" doesn't even list cities, only states?? Too many things to name.

DATABASICS Response

11 months ago

Thank you for your review of DATABASICS Expense. We are pleased to know that our software effectively tracks errors during the expense reporting process. A key objective of DATABASICS is to ensure accuracy and efficiency in managing expenses. We are sorry to learn that you've had a difficult experience with our user interface. Our commitment at DATABASICS is to providing a seamless and straightforward expense reporting solution, and we certainly hear you that there are some areas that have fallen short. Issues such as those you mentioned are not reflective of the experience we aim to deliver. Rest assured, your feedback is critically important to us and will be addressed. Our commitment to customer satisfaction is reflected in our constant thirst for improvement. As part of our ongoing initiative to streamline the user experience and deliver the most satisfactory product on the market, we will utilize this opportunity to review the user interface, focusing on making it more intuitive and easier to navigate. DATABASICS has the flexibility and adaptability to cater to the distinct needs of a wide range of businesses. Be assured that our dedicated team will continue to work tirelessly to resolve any issues you have raised to enhance your overall experience with DATABASICS. We truly regret that we weren't able to meet your expectations in this instance, but please know that we're fully committed to continuously improving our software and services to enhance customer satisfaction. If there are any specific changes you suggest, we encourage you to reach out to us, as we consider customer input invaluable. Thank you again for your insightful feedback, and we hope to serve you better in the future.

Traci
AP Manager in US
Pharmaceuticals, 501–1,000 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

2019 DataBasics Review

4.0 5 years ago

Comments: My accounts payable group had to manually process approx. 60 expense reports each week. This software not only saves them a considerable amount of processing time but it makes the entire approval routing and payment process more efficient.

Pros:

The software is very user friendly. The general ledger extract, automated notifications and the availability to customize reports is extremely helpful. The security behind the rules and validation process, is ideal in helping my staff approve and make payment process efficient. The amazing DB staff from the our implementation team to our current support staff is the absolute BEST part of the entire process.

Cons:

It would be great if the supervisors or managers that approve the expense reports, could do that simply by replying to the email notification

DATABASICS Response

5 years ago

Thanks, Traci, for your thoughtful review of DATABASICS! We love to hear that you're saving time and making your processes more efficient. We're also thrilled to hear that the DATABASICS team has been so helpful throughout the whole process. We're also super thrilled to have you as a customer. Thank you for the time you took to tell others about us. -The DB Team

Jim
CPA in US
Insurance, 501–1,000 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Great experience with Expense

5.0 2 years ago

Comments: Our experience with Expense has been very positive. Users have benefited from the software because it is easy to use and less time consuming than our previous process. The process of expense reports has been greatly improved and has become much more efficient.

Pros:

I have been using Expense for almost 20 years. The implementation process went well all those years ago, and the product has continually evolved and been a very valuable tool for our company. Users really like the automated input of Visa charges. As the admin, I like being able to capture company specific information that was customized for us during implementation.

Cons:

I have had very little issues with the software over the years. There is nothing I think of to point out as something I don't like about the product.

DATABASICS Response

2 years ago

Thank you so much for your kind words, Jane. We really appreciate you taking the time out to share your experience with us and we work hard to make the pricing fair and affordable! We count ourselves lucky for customers like you. We look forward to continuing our 20-year partnership!