Who Uses This Software?
Kalo is best suited for large companies looking to move beyond spreadsheets to organize their freelance workforce.
Average Ratings25 reviews
- Overall 4.5 / 5
- Ease of Use 4.5 / 5
- Customer Service 4.5 / 5
- Features 4 / 5
- Value for Money 4.5 / 5
- Free Version Yes
- Free Trial Yes
Cloud, SaaS, Web
- Founded 2014
Kalo is a freelance management system built for companies looking to streamline the way they work with freelancers. Kalo provides entire organizations and individual teams one simple platform to onboard, assign work, track invoices and pay freelancers.
- Contractor Database
- Insurance Tracking
- License Tracking
- Permit Tracking
- Skills & Competencies
- Task Management
- Work Hour Tracking
- Audit Trail
- Performance Metrics
- Self Service Portal
- Sourcing Management
- Transaction History
- Vendor Master Data Management
- Budgeting & Forecasting
- Contractor Management
- Employee Lifecycle Management
- Labor Projection
- Performance Appraisal
- Recruiting Management
- Skills Tracking
- Time & Attendance
- Variable Workforce
Kalo Most Helpful Reviews
Reviewed on 31/05/2018
Kalo is an incredibly powerful product, I couldn't manage our creative team without it.
Comments: Freelancers all in one place, allowed us to escape spreadsheets! Onboarding time of freelancers was reduced from weeks to literally now the same day. Perhaps the biggest benefit was just having a searchable index of freelancers that we could sort by location, skill and day rate.
Pros: User experience. It's easy to use, importing freelancers took minutes, and our freelancers themselves raved about the experience once they were invited to the platform. I think most importantly it actually works. We tried a number of other platforms that looked similar to Kalo but their search function didn't work, sign up was unreliable and the integrations that competitors promised didn't actually exist so we lost 6 months on a project before we found Kalo. We found Kalo to be the only freelancer managment system on the market that actually has integrations with our existing systems, probably due to the fact they have been around for longer and their platform is more fully featured. For us having everything freelancer in one place and the fact it integrates with Docusign, Slack and our existing Payroll system was imperative. Although not software, having a customer support team for our teams on the West Coast and in the UK is great. It was really important that our team members could talk to someone real on the same timezone.
Cons: Their tax form collection module is new and so a little buggy but once we complained about it, it was fixed in minutes.
Reviewed on 04/09/2018
Comments: I think it's improved a lot since the app first came out. Besides the glitches that still occur, it seems to be pretty efficient at least for the company side. However, I think it'd be helpful to somehow be more transparent with onboarding for the freelancers--as that's when the most questions come in (if they set up their account right, where the banking info is located, etc.)
Pros: I like how easy it is to search on the platform, and the design of the interface is approachable.
• I think the older interface was a little more straightforward for users but I can definitely understand amping up the overall look (i.e. when you hover over the icons on the left side, the name of the section should populate--vs. having to click first to figure out which section you're navigating).
• The app is often times glitchy (when a freelancer accepts a task, a lot of times it's accidentally marked as 'done' so this should be tweaked, etc.)
• Alerts - Would LOVE if it was possible to alert when profiles have been completed. Freelancers aren't always good at passing on that information. And to that point, if freelancers could be alerted if they haven't filled their profile out properly. Would avoid so much back and fourth.
Reviewed on 04/09/2018
Comments: Kalo's a much more navigable option than other freelancer management systems I've used but it can lack some basic functionality to the point where it feels more like a beta test, even after some time using it. When it first arrived at our company it was a welcome change, but management of irrelevant info was often an unnecessary labor (e.g. no way to turn off or clear all on messages that didn't pertain to a user's actual role). Other aspects required some deeper searching when they should have been manifest, and filtration wasn't always smooth. This last remains a bit of a sticky wicket, as trying to find a freelancer often returns a limited number of applicable candidates or brings up irrelevant ones. All that said, they have been steadily addressing and improving these features, to the point where it now feels like the software it was always supposed to be. I look forward to continued usage.
Pros: Design, both graphic and UX. Not overwhelmed with more functions than typically required, but many are there for when you need. Loadtime is great. Very well thought-out flow from freelancer sourcing to project creation to task creation to completion.
Cons: Information management can sometimes require extra work, and you might not always get everything you're looking for / have to do some creative searching to find it. Other times you get stuff you'll never need with no way to turn it off.
Reviewed on 14/06/2018
Super easy to use platform and easy to set up, it integrates with AdobeSign which is a huge plus.
Pros: User experience - Kalo is super easy to use, our hiring managers love. Clear instructions on how to onboard a freelancer, feedback was incredibly positive from them and the freelancers after rollout. The biggest bonus is the reporting feature, it's loved by everyone from our Head of Marketing to CFO as we can now provide a consolidated dashboard showing freelancer spend by budget, cost code, business unit. All the areas we had no visibility over today. Also the tax feature saved our Finance team in Q4 last year as Kalo handled all 1099 submissions to the IRS.
Cons: I can't say there is anything we dislike. We integrate Kalo today with our resource management tool and we would like to see a more deep integration there so we can compare freelance resource available versus full time resource.
Reviewed on 30/08/2018
Kalo is the right choice
Comments: We are managing consultants, their invoices, and approving their payments through Kalo and it is a great platform for multiple users to have access to simultaneously.
Pros: Kalo is very user friendly on the back-end for administration, and managing consultants. I like the look of Kalo, you can appreciate that it is an attractive platform.
Cons: Kalo looks the same on multiple pages, this is not ideal when trying to navigate through the website and figure out the right way to move forwards in action.