15 years helping Australian businesses
choose better software

What Is Resource Guru?

Resource Guru is the blissfully simple resource management software that helps busy teams keep projects on track.

Get a clear view of team availability and time off and find the perfect person for every job. Create schedules at speed, keep workloads realistic, and ensure everyone is aligned on upcoming work. Track your team’s time for insights on forecast and actual hours. Dig deeper with customizable reports on utilization across projects and clients.

Try it free for 30 days!

Who Uses Resource Guru?

Any team working on projects where time and resources are limited. Resource Guru helps agencies, consultants, IT teams, construction, and more to balance competing priorities and deliver work on time.

Where can Resource Guru be deployed?

Cloud-based
On-premises

About the vendor

  • Resource Guru
  • Founded in 2011

Resource Guru support

  • Phone Support
  • Chat

Countries available

Australia, Belgium, Brazil, Canada, Czechia and 18 others

Languages

English

Resource Guru pricing

Starting Price:

USD 4.16/month
  • Yes, has free trial
  • No free version

Resource Guru does not have a free version but does offer a free trial. Resource Guru paid version starts at USD 4.16/month.

Pricing plans get a free trial

About the vendor

  • Resource Guru
  • Founded in 2011

Resource Guru support

  • Phone Support
  • Chat

Countries available

Australia, Belgium, Brazil, Canada, Czechia and 18 others

Languages

English

Resource Guru videos and images

Resource Guru Software - Master your team’s time. Track capacity in real-time and create perfectly balanced team schedules.
Resource Guru Software - Assign work and avoid overallocation. Book meetings and schedule project work, while keeping workloads realistic.
Resource Guru Software - Find the right person for every job. Catalog key information and search by skills, location, and more.
Resource Guru Software - Understand how your team is spending its time. Get insights from quick-log timesheets and compare forecast with actuals.
Resource Guru Software - Monitor the metrics that matter. Track utilization rates, overtime, and billable hours for more accurate forecasting.
View 6 more
Resource Guru video
Resource Guru Software - Master your team’s time. Track capacity in real-time and create perfectly balanced team schedules.
Resource Guru Software - Assign work and avoid overallocation. Book meetings and schedule project work, while keeping workloads realistic.
Resource Guru Software - Find the right person for every job. Catalog key information and search by skills, location, and more.
Resource Guru Software - Understand how your team is spending its time. Get insights from quick-log timesheets and compare forecast with actuals.
Resource Guru Software - Monitor the metrics that matter. Track utilization rates, overtime, and billable hours for more accurate forecasting.

Features of Resource Guru

  • Access Controls/Permissions
  • Activity Dashboard
  • Alerts/Notifications
  • Attendance Management
  • Attendance Tracking
  • Automated Scheduling
  • Availability Management
  • Booking Management
  • Budgeting/Forecasting
  • Calendar Management
  • Calendar Sync
  • Campaign Management
  • Capacity Management
  • Collaboration Tools
  • Dashboard
  • Employee Database
  • Employee Management
  • Employee Scheduling
  • Forecasting
  • Gantt/Timeline View
  • Leave Tracking
  • Meeting Management
  • Mobile Access
  • Multiple Projects
  • Online Booking
  • Overtime Calculation
  • Performance Metrics
  • Prioritization
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Tracking
  • Real-Time Updates
  • Real-time Scheduling
  • Remote Support Software
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Resource Management
  • Resource Request
  • Resource Scheduling
  • Scheduling
  • Self Service Portal
  • Skills Tracking
  • Task Management
  • Third-Party Integrations
  • Time & Expense Tracking
  • Time Off Management
  • Time Tracking
  • Timesheet Management
  • Utilization Reporting
  • Vacation/Leave Tracking
  • Workflow Management

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Reviews of Resource Guru

Average score

Overall
4.7
Ease of Use
4.7
Customer Service
4.7
Features
4.4
Value for Money
4.6

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001

Find reviews by score

5
69%
4
28%
3
3%
1
0%
Myroslav
Myroslav
Integration Services Manager in Canada
Verified LinkedIn User
Construction, 5,001–10,000 Employees
Used the Software for: 6-12 months
Reviewer Source

Simple and very easy to use resource scheduling\tracking app.

5.0 4 years ago

Comments: Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.

Pros:

- Ease of use - Very pleasant UI - Flexibility

Cons:

- Lack of features. The application does the simple scheduling\tracking perfectly though. - Copy\paste of resource tasks was not available at the time

Alternatives Considered: Hub Planner and Float

Reasons for Switching to Resource Guru: The balance of features, ease-of-use, UI and the price.

Bill
CTO in US
Oil & Energy, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Simple and to the point - Resource Gu does the one thing we need most, and it does it extremely well

5.0 3 years ago

Comments: It has been a significant enhancement o our workflow. Our prior use of our CRM system to do what Resource Guru does was costing us at least a full day per week. Now we get it all done in an hour our tow.

Pros:

Simplicity and focus. Resource Guru solves one problem, a problem that is key to our business - which is project resource assignment and scheduling. It does it quickly, and easily. Our prior tool required us to understand a complex CRM system with multiple interrelated functions. Resource Guru gives us the availability, assignment and schedule tools we need to deliver our projects without needless overhead.

Cons:

I would like more user defined fields when we assign a resource to a project. We assign a project sales phase type to each project, and we assign an individual billing rate to each resource, which can be different for each day of the project. We currently do that using a strict taxonomy in the "Notes" field and them use an Excel macro to parse that information out for sales and revue forecasting. While this doe take a bit of management and programming magic - it is still orders fo magnitude less complicated that it was previously when we managed this data in our CRM system. Having those filed would just make our lives all that much simpler.

Deven
Owner in US
Construction, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Great team management solution

5.0 3 weeks ago New

Comments: Very positive. The product is great, but its my personality to always give feedback (solicited or not) and they always accept it graciously. Their reps are awesome and give prompt, helpful responses.

Pros:

Beauty of the UI and ease of adding projects and bookings and moving them around.

Cons:

There are lots of notification options which is great, but last I checked, there was know what was deleted if someone accidentally deletes a booking. Our solution is to restrict who can make edits.

Verified Reviewer
Verified LinkedIn User
Retail, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source
Source: GetApp

Glorified spreadsheet

1.0 5 years ago

Comments: Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Pros:

Nothing at all. It has no redeeming qualities.

Cons:

Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go. Not worth the hassle even if free.

Verified Reviewer
Verified LinkedIn User
Information Technology & Services, Self Employed
Used the Software for: 6-12 months
Reviewer Source

Some thoughts

5.0 3 months ago

Comments: ok

Pros:

Relatively easy to use

Cons:

Can't do everything I want to, or if it can I can't find it.