Who Uses ActiveCollab?

Start your trial today, free for 14 days! Onboard your team, plan, collaborate, organize your work, and get paid.

What Is ActiveCollab?

ActiveCollab is a project management software that gives you complete control over your work. The tool is equipped with just the right set of features to help you organize your work and keep you free from distractions: workload management, time tracking, project profitability, task dependencies, invoicing, collaborative options, third-party integrations.
ActiveCollab is used by teams of all backgrounds - from large teams in international corporations to small startups, and everything in between

ActiveCollab Details

Active Collab

https://activecollab.com/

Founded 2007

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ActiveCollab pricing overview

See pricing plans

ActiveCollab does not have a free version but does offer a free trial. ActiveCollab paid version starts at USD 7.00/month.


Starting Price

USD 7.00/month See pricing details

Pricing Details

Cloud: Annual Billing: $6.25 per member, per month Monthly Billing: $7.00 per member, per month Extend your ActiveCollab with the additional - Get Paid Bundle Annual Billing: $2 per member, per month On Premise: Buy the whole app for $999. Pay once, install it on your server, and have unlimited users and storage. You're in charge of server maintenance and have a total control over your data privacy.

Free Version

No

Free Trial

ActiveCollab deployment and support

Support

  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • Chat

Deployment

  • Cloud, SaaS, Web-based
  • Mac (Desktop)
  • Windows (Desktop)
  • Windows (On-Premise)
  • Linux (On-Premise)
  • Android (Mobile)
  • iPhone (Mobile)
  • iPad (Mobile)

Training

  • Live Online
  • Webinars
  • Documentation
  • Videos

ActiveCollab Features

  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Assignment Management
  • Billing & Invoicing
  • Calendar Management
  • Campaign Analytics
  • Campaign Management
  • Client Management
  • Collaboration Tools
  • Commenting / Notes
  • Customisable Branding
  • Customizable Reports
  • Customizable Templates
  • Data Visualization
  • Deadline Management
  • Document Management
  • Drag & Drop
  • Email Management
  • File Management
  • File Sharing
  • Gantt/Timeline View
  • Monitoring
  • Performance Metrics
  • Prioritization
  • Project Management
  • Project Planning
  • Project Templates
  • Project Time Tracking
  • Project Tracking
  • Projections
  • Real Time Analytics
  • Real Time Data
  • Real Time Notifications
  • Real Time Reporting
  • Real-time Updates
  • Reminders
  • Reporting & Statistics
  • Status Tracking
  • Tagging
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Template Management
  • Third Party Integrations
  • Time Tracking
  • Workflow Management

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  • API
  • Accounting
  • Accounting Integration
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Billing & Invoicing
  • Billing Portal
  • Client Portal
  • Contact Database
  • Contingency Billing
  • Credit Card Processing
  • Customisable Branding
  • Customisable Invoices
  • Customizable Reports
  • Customizable Templates
  • Document Management
  • Document Storage
  • Dunning Management
  • Electronic Payments
  • Email Management
  • Estimating
  • Expense Tracking
  • Financial Management
  • Hourly Billing
  • Invoice Creation
  • Invoice History
  • Invoice Management
  • Invoice Processing
  • Mobile Payments
  • Multi-Currency
  • Online Invoicing
  • Online Payments
  • Payment Processing
  • Project Billing
  • Projections
  • Purchase Order Management
  • Purchasing & Receiving
  • Quotes/Estimates
  • Real Time Data
  • Real Time Reporting
  • Recurring/Subscription Billing
  • Reminders
  • Reporting & Statistics
  • Sales Tax Management
  • Tax Calculation
  • Third Party Integrations
  • Time & Expense Tracking
  • Timesheet Management
  • Workflow Management

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  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Assignment Management
  • Brainstorming
  • Calendar Management
  • Chat/Messaging
  • Collaboration Tools
  • Commenting / Notes
  • Communication Management
  • Contact Management
  • Content Management
  • Customisable Branding
  • Discussions / Forums
  • Document Management
  • Document Storage
  • Drag & Drop
  • Email Management
  • File Management
  • File Sharing
  • File Transfer
  • Live Chat
  • Mobile Access
  • Prioritization
  • Progress Tracking
  • Project Management
  • Project Planning
  • Projections
  • Real Time Editing
  • Real Time Notifications
  • Real-time Updates
  • Reporting & Statistics
  • SSL Security
  • Screen Sharing
  • Secure Data Storage
  • Single Sign On
  • Status Tracking
  • Tagging
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Third Party Integrations
  • To-Do List
  • Version Control
  • Video Conferencing
  • Workflow Management

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  • Access Controls/Permissions
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  • Campaign Analytics
  • Campaign Management
  • Client Management
  • Collaboration Tools
  • Commenting / Notes
  • Cross Channel Attribution
  • Customisable Branding
  • Customizable Reports
  • Customizable Templates
  • Data Import/Export
  • Data Visualization
  • Deadline Management
  • Display Ad Management
  • Document Management
  • Drag & Drop
  • Dynamic Content
  • Email Management
  • File Management
  • Heatmaps
  • Monitoring
  • Performance Metrics
  • Personalization
  • Prioritization
  • Project Management
  • Project Planning
  • Project Time Tracking
  • Projections
  • Real Time Data
  • Real Time Reporting
  • Real-time Updates
  • Reminders
  • Reporting & Statistics
  • Retargeting Ads
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  • Tagging
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Third Party Integrations
  • Workflow Management

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  • Collaboration Tools
  • Commenting / Notes
  • Configurable Workflow
  • Customizable Reports
  • Deadline Management
  • Drag & Drop
  • Email Management
  • File Management
  • Gantt/Timeline View
  • Goal Setting / Tracking
  • Marketing Calendar
  • Media Planning
  • Multi-Channel Marketing
  • Planning Tools
  • Predictive Analytics
  • Presentation Tools
  • Prioritization
  • Progress Tracking
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  • Project Planning
  • Project Templates
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Real-time Updates
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  • Reporting & Statistics
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  • Role-Based Permissions
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  • Email Management
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  • Idea Management
  • Milestone Tracking
  • Multiple Projects
  • NPS of Customers
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  • Prioritization
  • Product Lifecycle Management
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  • Projections
  • Real Time Data
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  • Reporting & Statistics
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  • Requirements Management
  • Resource Management
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  • Notes Management
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  • Kanban Board
  • Milestone Tracking
  • Multiple Projects
  • Percent-Complete Tracking
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  • Customizable Fields
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  • Clock In / Out
  • Customizable Reports
  • Employee Database
  • Employee Management
  • Employee Scheduling
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ActiveCollab Reviews

Read all reviews

Overall rating

4.5/5

Average score

Ease of Use 4.5
Customer Service 4.4
Features 4.2
Value for Money 4.5

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Aleksandar I.
C# Developer
Computer Software, 2-10 Employees
Used the Software for: 1+ year
  • Overall Rating
    5 /5
  • Ease of Use
    5 /5
  • Features & Functionality
    5 /5
  • Customer Support
    5 /5
  • Value for Money
    5 /5
  • Likelihood to Recommend
    10/10
  • Reviewer Source 
  • Reviewed on 04/03/2020

"Perfect Project management tool."

Comments: ActiveCollab is one of the best, if not the best project management tool that I have ever used and I have jumped from one to another tool for different projects and project types. If offers so many features, perfect dashboard, milestone preview, calendar, planner, contact details, time tracking and much more. While it is perfect for managing many different types of projects, this is still not the perfect tool for managing software development projects. The only reason for that would be, there is no (or that was not back then) an integration with Git or other version of control system. It was simply a missing feature back then.
I truly hope that nowadays the ActiveCollab team managed to improve and integrate such feature, but talking 6-7 years ago, that was the only downside that I can say about it. If for some reason that is still not available and you are into software development business, look for something else like Asana or Bitbucket.

Pros: Great dashboard, different types of reports, milestone preview, calendars, time tracking tool are just a few of the features that make this software irreplaceable tool when it comes to project management.

Cons: Lack of integration with Git or another version of control system.

  • Reviewer Source 
  • Reviewed on 04/03/2020
Verified Reviewer
Communications Manager
Religious Institutions, 1,001-5,000 Employees
Used the Software for: 2+ years
  • Overall Rating
    4 /5
  • Ease of Use
    5 /5
  • Features & Functionality
    5 /5
  • Customer Support
    5 /5
  • Value for Money
    5 /5
  • Likelihood to Recommend
    9/10
  • Reviewer Source 
  • Reviewed on 10/11/2020

"Self hosted or hosted, an excellent team tool"

Comments: We have a global team that work on projects together, ActiveCollab keeps us progressing them.
We also use it for collaboration, requests and idea sharing.

Pros: We tried many alternatives, but the simplicity and the ability to self host won us over.
Task lists, Kanban Style boards, Time tracking, Notifying and Assigning all work well.

Cons: I feel the file sharing (or at least referencing a file you have already uploaded) could be simpler. Apart from that we're really happy.

  • Reviewer Source 
  • Reviewed on 10/11/2020
Emanuele C.
Ingegnere del software
Information Technology & Services, 11-50 Employees
Used the Software for: 2+ years
  • Overall Rating
    4 /5
  • Ease of Use
    5 /5
  • Features & Functionality
    3 /5
  • Customer Support
    Unrated
  • Value for Money
    4 /5
  • Likelihood to Recommend
    7/10
  • Reviewer Source 
  • Reviewed on 25/03/2021

"Un buon compromesso"

Comments: Usiamo Active Collab per gestire i task e in generale tutta la comunicazione col cliente sui progetti in sviluppo e in assistenza. Ci ha semplificato molto l'organizzazione della comunicazione eliminando gli interminabili (e incomprensibili) flame di email

Pros: La facilità d'uso e l'intuitività delle principali funzionalità

Cons: A volte servirebbe più complessità per gestire meglio i la visibilità delle informazioni condivise (o meno) col cliente

  • Reviewer Source 
  • Reviewed on 25/03/2021
Rachel C.
Project Coordinator
Marketing & Advertising, 11-50 Employees
Used the Software for: 6-12 months
  • Overall Rating
    2 /5
  • Ease of Use
    3 /5
  • Features & Functionality
    2 /5
  • Customer Support
    Unrated
  • Value for Money
    Unrated
  • Likelihood to Recommend
    1/10
  • Reviewer Source 
  • Reviewed on 22/09/2020

"Convoluted structure is a hindrance to workflow"

Comments: We ended up transferring from ActiveCollab to Teamwork fairly quickly because it caused some business problems for us. Issues were missed (especially subtasks), and we lacked the reporting structure we needed to keep a good grasp of resourcing and individual task progress. The time logging structure was also a pain point compared to alternate software options we've since pursued.

Pros: While I will say I don't like much about this software, the budget and description location/transparency works well for the task workflow. It is fairly easy to include all necessary information in an individual task, but detail tracking and dependencies are where this ease of use falls off.

Cons: The relationship between tasks and subtasks is a pain point and lacks clarity/definition. Sometimes there would be dropoff when trying to upload attachments, and they would not actually post to the task. ActiveCollab doesn't have a great reporting structure (compared to Jira) for our specific needs, and that ended up being a hindrance to workflow. For as complicated as the reporting section looked, I felt it was lacking. While it isn't a functionality issue, I also dislike the visual design of the software - it feels antiquated and can be draining for such a frequently used tool. Time logging was difficult compared to the software we moved to later.

  • Reviewer Source 
  • Reviewed on 22/09/2020
Kaylie K.
Brand Manager
Marketing & Advertising, 11-50 Employees
Used the Software for: 6-12 months
  • Overall Rating
    5 /5
  • Ease of Use
    5 /5
  • Features & Functionality
    4 /5
  • Customer Support
    5 /5
  • Value for Money
    Unrated
  • Likelihood to Recommend
    10/10
  • Reviewer Source 
  • Reviewed on 16/12/2020

"One of the best project management softwares I've used (and I've used a lot!)"

Comments: I have used a lot of project management software between different jobs and Active Collab has by far been the easiest, most straightforward, and practical. I love how streamlined it is. I've used far too many software that try to do too much at once and there are WAY too many buttons and options to complicate things. Active Collab gets the balance right between offering lots of features and keeping the interface user friendly. While there are a few features I wish this had, Active Collab has been great at listening to their users by adding requested features. I greatly appreciate it!

Pros: -Easy to see everything assigned to me
-Ability to star projects to keep them at the top
-Multiple timers all reside under a convenient clock icon at the top
-Ability to add reminders
-Labels

Cons: -Can only sort tasks by name, project, or due date. I wish you could sort by more than one thing at a time (i.e. By project AND due date)
-Sometimes buggy, but a simple refresh usually fixes the problem

  • Reviewer Source 
  • Reviewed on 16/12/2020