---
description: Learn more about ApprovalMax price, benefits, and disadvantages for businesses in Australia. Read reviews from verified users and discover similar tools that fit your business needs.
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title: ApprovalMax Cost & Reviews - Capterra Australia 2026
---

Breadcrumb: [Home](/) > [Accounting Practice Management Software](/directory/31360/accounting-practice-management/software) > [ApprovalMax](/software/176713/approvalmax)

# ApprovalMax

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> ApprovalMax an award-winning B2B platform used by businesses, accountants, \& bookkeepers worldwide to build robust financial controls.
> 
> Verdict: Rated **4.7/5** by 29 users. Top-rated for **Likelihood to recommend**.

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## Overview

### Who Uses ApprovalMax?

Small and medium businesses, along with accounting firms worldwide using Xero, QuickBooks Online, and NetSuite, can reduce approval times by 85% and errors by 80% with ApprovalMax.

## Quick Stats & Ratings

| Metric | Rating | Detail |
| **Overall** | **4.7/5** | 29 Reviews |
| Ease of Use | 4.7/5 | Based on overall reviews |
| Customer Support | 4.5/5 | Based on overall reviews |
| Value for Money | 4.6/5 | Based on overall reviews |
| Features | 4.6/5 | Based on overall reviews |
| Recommendation percentage | 90% | (9/10 Likelihood to recommend) |

## About the vendor

- **Company**: ApprovalMax

## Commercial Context

- **Starting Price**: $65.00
- **Pricing model**: Flat Rate (Free Trial)
- **Pricing Details**: Differs per integration (Xero, QuickBooks Online, and NetSuite).
Different plans available (Standard, Advanced, Premium).
- **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+
- **Deployment & Platforms**: Cloud, SaaS, Web-based, Android (Mobile), iPhone (Mobile), iPad (Mobile)
- **Supported Languages**: English
- **Available Countries**: Afghanistan, Albania, Algeria, American Samoa, Andorra, Angola, Anguilla, Antigua and Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium and 208 more

## Features

- Access Controls/Permissions
- Accounts Payable
- Accounts Receivable
- Approval Process Control
- Approval Workflow
- Audit Management
- Audit Trail
- Billing & Invoicing
- Business Process Automation
- Client Management
- Collaboration Tools
- Compliance Management
- Compliance Tracking
- Customisable Invoices
- Data Extraction
- Data Import/Export
- Document Management
- Document Storage
- Drag & Drop
- Duplicate Payment Alert
- Expense Tracking
- Financial Management
- Financial Reporting
- Invoice Processing
- Onboarding
- Process/Workflow Automation
- Project Management
- Purchase Order Management
- Purchase Order Reconciliation
- Quotes/Estimates
- Real-Time Data
- Reminders
- Reporting & Statistics
- Reporting/Analytics
- Risk Management
- Role-Based Permissions
- Search/Filter
- Supplier Management
- Task Management
- Third-Party Integrations
- Vendor Management
- Version Control
- Workflow Configuration
- Workflow Management

## Integrations (6 total)

- Airwallex
- Dext
- NetSuite
- QuickBooks Online
- Slack
- Xero

## Support Options

- Email/Help Desk
- FAQs/Forum
- Knowledge Base
- Phone Support
- Chat

## Category

- [Accounting Practice Management Software](https://www.capterra.com.au/directory/31360/accounting-practice-management/software)

## Related Categories

- [Accounting Practice Management Software](https://www.capterra.com.au/directory/31360/accounting-practice-management/software)
- [Accounting Software](https://www.capterra.com.au/directory/1/accounting/software)
- [OCR Software](https://www.capterra.com.au/directory/31459/ocr/software)
- [Procurement Software](https://www.capterra.com.au/directory/7/procurement/software)
- [Procure to Pay Software](https://www.capterra.com.au/directory/32895/procure-to-pay/software)

## Alternatives

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3. [Asana](https://www.capterra.com.au/software/120550/asana-pm) — 4.5/5 (13547 reviews)
4. [viaSocket](https://www.capterra.com.au/software/1066020/viasocket) — 4.8/5 (640 reviews)
5. [Zapier](https://www.capterra.com.au/software/130182/zapier) — 4.7/5 (3043 reviews)

## Reviews

### "Great Product to use" — 5.0/5

> **Cassandra** | *22 September 2024* | Accounting | Recommendation rating: 10.0/10
> 
> **Pros**: Ability to set approval matrixes to allow different organisational levels of approval.  Also the ability to verify supplier banking details before they could be used.
> 
> **Cons**: No real dislikes - would be handy to be able to make supplier payments directly from the platform, but not a deal breaker
> 
> Great overall experience - simple interface and intuitive.  Has flexibility for various client structures and operations, from more simple to complex

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### "Solid approval workflow tool that integrates seamlessly with Xero" — 4.0/5

> **Verified Reviewer** | *27 March 2026* | Information Technology & Services | Recommendation rating: 8.0/10
> 
> **Pros**: ApprovalMax is quick and straightforward to set up, with minimal configuration needed to get going and simple to use. The Xero integration works flawlessly, bills flow through without any manual workarounds. It saves significant time by replacing email-based approval chains with automated workflows, and the audit trail is thorough, logging every approval with timestamps and approver details, which makes compliance reporting much easier.
> 
> **Cons**: Some workflow configurations could be more flexible, as there are occasional limitations when trying to customise approval rules for more complex scenarios. Minor UX improvements would also help, particularly for first-time approvers who are less tech-savvy.
> 
> We use ApprovalMax for accounts payable and bill approvals, and it's made a genuine difference to how our finance team operates. What used to involve chasing people over email is now a structured, trackable process. It integrates seamlessly with Xero right out of the box, and the setup was much simpler than we expected. Overall, it's a reliable tool that does exactly what it promises.

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### "ApprovalMax - Game Changer" — 5.0/5

> **💡 Brend** | *19 November 2024* | Accounting | Recommendation rating: 10.0/10
> 
> **Pros**: The simplicity of setting up a client with approval workflows
> 
> **Cons**: The Slack integration is great for being notified of new bills to approve. But unfortunately you still need to have email notifications turned on. I'm sure they'll fix this soon.
> 
> ApprovalMax has been transformative not only for our own operations but also in the accounts payable services we provide to clients.


Getting ApprovalMax up and running is quick and straightforward. With just a few clicks, it connects to Xero (and also integrates seamlessly with Netsuite, QuickBooks, and CIN7), allowing us to set up customised approval workflows. These workflows can be as simple or as complex as needed, accommodating multi-level approvals with ease.


Once configured, the system takes over, and approvers receive email notifications whenever a bill is awaiting approval. By importing budgets into Xero, approvers can immediately see the budget impact of each approval, a feature I find particularly useful for tracking expenses against budget in real-time.


When a bill is approved, ApprovalMax automatically attaches a full audit trail in Xero, greatly simplifying our interactions with auditors, especially for our not-for-profit clients.


With ApprovalMax, we’ve completely eliminated paper processes and gained oversight into pending approvals, enabling us to close month-end faster and more efficiently.


Whenever I’ve needed support, the ApprovalMax customer service team has been prompt, knowledgeable, and responsive, making the experience even smoother.

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### "A must for any company with bill and expense approval needs" — 5.0/5

> **Helina** | *28 November 2024* | Accounting | Recommendation rating: 10.0/10
> 
> **Pros**: Seamless approval process for teams. The app can handle very complex approval rules, and even coverage when people go on vacation. They are actively developing, so we're seeing lots of new features all the time. They recently added receipt capture (get your bills and receipts into the app with ease and OCR that does the data entry for you\!), and budget checking which helps approvers to confirm the expense to the overall budget without needing to jump into manual spreadsheets or accounting software. Notifications and the app make it easy to get approvals quickly and chase down outstanding approvals avoiding month end delays.
> 
> **Cons**: Until recently, we missed having the receipt capture feature. That has been solved.
> 
> We have been using the app with clients, and it has improved payment turnaround for employee expense reimbursements and vendor payments, and reduced our team's time in chasing for approvals for bills.

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### "Stay away there's better vendors out there." — 1.0/5

> **Dmitri** | *24 October 2024* | Transportation/Trucking/Railroad | Recommendation rating: 0.0/10
> 
> **Pros**: none really, approvals are not easily customizable, you cannot setup logic to look for double billing unless its same invoice number, too simple for what the charge
> 
> **Cons**: After cancelling account they kept charging subscription, be careful to make sure you're not getting scammed like we did.

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## Links

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| en-CA | <https://www.capterra.ca/software/176713/approvalmax> |
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