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Kanban Tools
Kanban Tools are used by project managers to visualize and optimize workflows.
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Anguilla, Antigua & Barbuda, Aruba, Bahamas, Barbados, Belize, Bermuda, British Virgin Islands, Canada, Cayman Islands
, Costa Rica, Cuba, Curaçao, Dominica, Dominican Republic, El Salvador, Grenada, Guadeloupe, Guatemala, Haiti, Honduras, Jamaica, Martinique, Mexico, Montserrat, Nicaragua, Panama, Puerto Rico, St Pierre & Miquelon, St. Kitts & Nevis, St. Lucia, St. Martin, St. Vincent & Grenadines, Trinidad & Tobago, Turks & Caicos Islands, US Virgin Islands, United States
and 27 others
"No complaints considering we are able to do most of what we need with the free version."
Read the full review
Christopher
Founder in US
This information was sourced from Asana
Multi-board
Time Tracking
Collaboration Tools
Dependency Tracking
Prioritization
Project Planning
Task Management
This information was sourced from verified user reviews of Asana
Pros:
Furthermore, Asana's extremely adjustable and attractive GUI makes interacting with it a lot more enjoyable. It was well worth the money.
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Cons:
When you set up a new account, you naturally are opted in to the email notifications, which can be really annoying and a pain to remove. My only suggestion to the Asana team would be to change that.
Read more
This information was sourced from Asana
Who Uses Asana?
Teams across all industries looking for a collaborative project management tool.
"Our overall experience is positive. We run it within our own environments and can't even remember a..."
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Andrew
Managing Director in UK
This information was sourced from YouTrack
Multi-board
Time Tracking
Collaboration Tools
Dependency Tracking
Prioritization
Project Planning
Task Management
This information was sourced from verified user reviews of YouTrack
Pros:
After fixing the tickets you can also change the state of those ticket as Fixed and then after support team can easily test it and if it is fixed then tester can easily change the state to veified.
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Cons:
When trying to implement SCRUM, we found it difficult to fit YouTrack into this workflow as it had no "borders" for working with sprints and backlogs etc.
Read more
This information was sourced from YouTrack
Who Uses YouTrack?
Companies and teams from all other the world. Interface is translated to 10+ languages. Companies and teams from startups to 1000+, IT and non-IT. A...
Australia, Austria, Belarus, Belgium, Brazil, Canada, Czechia, Denmark, Estonia, Finland
, France, Germany, Greece, Hong Kong SAR China, Hungary, Ireland, Israel, Italy, Japan, Latvia, Lithuania, Luxembourg, Macao SAR China, Netherlands, New Zealand, Norway, Poland, Portugal, Russia, Singapore, Slovakia, South Korea, Spain, Sweden, Switzerland, Taiwan, Ukraine, United Arab Emirates, United Kingdom, United States
and 30 others
"We use backlog.com as overall tracking and project management tool for our projects, support tasks..."
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Ivan
Managing Consultant in Czechia
This information was sourced from Backlog
Multi-board
Time Tracking
Collaboration Tools
Dependency Tracking
Prioritization
Project Planning
Task Management
This information was sourced from verified user reviews of Backlog
Pros:
I like that is easy to use but some features have to be more accurate.
Read more
Cons:
When i review pull request on Backlog, i can't see the number of deleted line, added line and total changed line. Github has this feature.
Read more
This information was sourced from Backlog
Who Uses Backlog?
Empower your team with Backlog's integrated platform, uniting project management, bug tracking, Wikis, and Git for development teams and a user-friend...
Australia, Canada, Czechia, France, Germany, Hong Kong SAR China, India, Indonesia, Italy, Japan
, Netherlands, New Zealand, Norway, Philippines, Poland, Singapore, South Korea, Sweden, Switzerland, Thailand, Ukraine, United Kingdom, United States, Vietnam
and 14 others
"We have been using SpiraTeam within our organization for quite a few years. SpiraTeam is very easy..."
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Erin
Senior QA Analyst in
This information was sourced from SpiraTeam
Multi-board
Time Tracking
Collaboration Tools
Dependency Tracking
Prioritization
Project Planning
Task Management
This information was sourced from verified user reviews of SpiraTeam
Pros:
Easier and more user-friendly to use than HP ALM/QC, whilst offering a similar level of comprehensive features, for a lot less outlay than HP's ALM/QC, IBM, CompuWare etc.
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Cons:
However we miss some specific functions. Therefore we need workarounds or specific implementations.
Read more
This information was sourced from SpiraTeam
Who Uses SpiraTeam?
Project managers, business analysts and QA managers looking for integrated Application Lifecycle Management (ALM) systems to manage their entire...
Argentina, Australia, Belgium, Canada, China, Colombia, Czechia, Denmark, Finland, France
, Germany, Hungary, India, Japan, Kuwait, Luxembourg, Malaysia, Mexico, Netherlands, Norway, Poland, South Africa, South Korea, Spain, Switzerland, Taiwan, United Kingdom, United States
and 18 others
Languages
Chinese, Czech, English, Finnish, French, German, Hungarian, Spanish, Traditional Chinese
"Jira is a one-of-a-kind task management system that, while complex and not the easiest to initially..."
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Louisa
Customer Success Manager in US
This information was sourced from Jira
Multi-board
Time Tracking
Collaboration Tools
Dependency Tracking
Prioritization
Project Planning
Task Management
This information was sourced from verified user reviews of Jira
Pros:
It’s ease of use to set up different help desks or ticket requests was fairly easy. Each help desk can be unique to the department it serves.
Read more
Cons:
It can be costly and there are nasty sides on the licensing. For example, you can't use plugins for a limited number of users, and only pay for that the number of users.
Read more
Australia, Austria, Belgium, Brazil, Canada, China, Denmark, Finland, France, Germany
, Iceland, India, Ireland, Italy, Japan, Luxembourg, Mexico, Netherlands, New Zealand, Norway, Philippines, Singapore, South Africa, Spain, Sweden, Switzerland, Ukraine, United Arab Emirates, United Kingdom, United States
and 20 others
Languages
Czech, Danish, English, French, German, Italian, Japanese, Polish, Portuguese, Russian
, Spanish, Traditional Chinese
and 2 others
"The most important was all the tasks and timetable was informed to the team project help us finish..."
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George
Engineer in Greece
This information was sourced from Flying Donut
Multi-board
Time Tracking
Collaboration Tools
Dependency Tracking
Prioritization
Project Planning
Task Management
This information was sourced from verified user reviews of Flying Donut
Pros:
It is easy to use, nice aesthetics, great customer support.
Read more
Cons:
I find it hard to find a negative in our experience using Flying Donut, despite using it practically all day, every day.
Read more
This information was sourced from Flying Donut
Who Uses Flying Donut?
Software development teams, digital agencies, and all teams working with the Scrum or Kanban framework, that wants to be agile and not just practice...
Australia, Austria, Belgium, Brazil, Canada, Denmark, Finland, France, Germany, Iceland
, India, Ireland, Italy, Japan, Luxembourg, Mexico, Netherlands, New Zealand, Norway, Philippines, Singapore, South Africa, Spain, Sweden, Switzerland, Ukraine, United Arab Emirates, United Kingdom, United States
and 19 others
"Monday.com has transformed how our team collaborates, offering a streamlined and efficient platform..."
Read the full review
Michael
Content Marketing Manager in US
This information was sourced from monday.com
Multi-board
Time Tracking
Collaboration Tools
Dependency Tracking
Prioritization
Project Planning
Task Management
This information was sourced from verified user reviews of monday.com
Pros:
I do like how its helps with organization and timelines...alot have to do list but this one integrates deadlines into the display in a way you can visually see it right away.
Read more
Cons:
The layout is confusing and hard to follow the chain of events in each task.
Read more
This information was sourced from monday.com
Who Uses monday.com?
A multitude of teams, big, small, and cross-functional, in a variety of industries worldwide. Its intuitive interface and customization capabilities...
Argentina, Australia, Austria, Belgium, Brazil, Canada, Chile, China, Colombia, Costa Rica
, Denmark, Dominican Republic, Ecuador, Finland, France, Germany, Greece, Hong Kong SAR China, India, Ireland, Israel, Italy, Japan, Luxembourg, Mexico, Netherlands, New Zealand, Norway, Panama, Peru, Philippines, Portugal, Russia, Singapore, South Africa, South Korea, Spain, Sweden, Switzerland, United Arab Emirates, United Kingdom, United States
and 32 others
Andorra, Argentina, Australia, Austria, Bahrain, Belarus, Belgium, Brazil, Brunei, Canada
, Chile, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hong Kong SAR China, Hungary, Iceland, Ireland, Israel, Italy, Japan, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Mexico, Netherlands, New Zealand, Norway, Oman, Poland, Portugal, Qatar, Russia, Saudi Arabia, Singapore, Slovakia, Slovenia, South Korea, Spain, Sweden, Switzerland, United Arab Emirates, United Kingdom, United States
and 42 others
"Smartsheet is a fantastic tool for managing work, making it easy to track projects and stay..."
Read the full review
Samuel
owner in US
This information was sourced from Smartsheet
Multi-board
Time Tracking
Collaboration Tools
Dependency Tracking
Prioritization
Project Planning
Task Management
This information was sourced from verified user reviews of Smartsheet
Pros:
Dashboards can be a nice way to have an overview with links to different sheets if you have a project with several documents, and are willing to spend the extra time and money to set it up.
Read more
Cons:
It's also sometimes difficult to tell where user error plays a role in mathematic mistakes. I'd like to see more effort put into these areas.
Read more
This information was sourced from Smartsheet
Who Uses Smartsheet?
Smartsheet's intuitive online project management app is used broadly across organizations to track and manage diverse types of work for teams large...
Australia, Austria, Belgium, Canada, China, Denmark, Finland, France, Germany, India
, Ireland, Italy, Japan, Luxembourg, Mexico, Netherlands, New Zealand, Norway, Singapore, South Africa, Spain, Sweden, Switzerland, United Arab Emirates, United Kingdom, United States
and 16 others
"It's a nice app for taking note and setting remainder for the task. It's robust. Cheaper. All in..."
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Shiv
Software Engineer in UK
This information was sourced from Todoist
Multi-board
Time Tracking
Collaboration Tools
Dependency Tracking
Prioritization
Project Planning
Task Management
This information was sourced from verified user reviews of Todoist
Pros:
It’s integration into email, browser, and other tools is a wonderful feature. Nothing else has helped me get things done like todoist.
Read more
Cons:
There are some features that are lacking such as inability to add details to your tasks, limited entries and even some basic features such as reminders are not available in the free version.
Read more
This information was sourced from Todoist
Who Uses Todoist?
Use Todoist as your own personal task manager and/or with your team to collaborate on projects and execute ambitious plans.
"With MeisterTask, we can manage and work on several projects at the same time, even if we are in..."
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Shayla
Human Resources Specialist in US
This information was sourced from MeisterTask
Multi-board
Time Tracking
Collaboration Tools
Dependency Tracking
Prioritization
Project Planning
Task Management
This information was sourced from verified user reviews of MeisterTask
Pros:
We've never needed more than the free tier. Love the integration with my email (Spark and Gmail) and Dropbox.
Read more
Cons:
My biggest worry is updating comments in the web version.
Read more
This information was sourced from MeisterTask
Who Uses MeisterTask?
MeisterTask is used by both SMEs and large corporations. Customers include banks, city administrations, clinics, manufacturing and software companies,...
"Overall I am very satisfied with the product and customer service."
Read the full review
Alicia
Product Implementation Manager in US
This information was sourced from Aha!
Multi-board
Time Tracking
Collaboration Tools
Dependency Tracking
Prioritization
Project Planning
Task Management
This information was sourced from verified user reviews of Aha!
Pros:
Combined with the excellent integration options, I would recommend evaluating Aha! whether you are a startup or looking to upgrade the PM function.
Read more
Cons:
Often I'll need to completely refresh the page before I see my changes in the UI so it makes things a bit slower to use.
Read more
This information was sourced from Aha!
Who Uses Aha!?
Aha! helps companies build lovable software. More than 1 million product builders use our suite of tools which include Aha! Roadmaps, Aha! Ideas,...
"It's really nice to have a product that keeps getting better and better and just works for our..."
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Derek
Technical Operations Manager in US
This information was sourced from Birdview
Multi-board
Time Tracking
Collaboration Tools
Dependency Tracking
Prioritization
Project Planning
Task Management
This information was sourced from verified user reviews of Birdview
Pros:
I liked the ease of use and how you can keep track of projects all in one place.
Read more
Cons:
You cannot easily print a time line w/details. There are many situations at our company when we need to print a timeline and to my knowledge this cannot be done.
Read more
This information was sourced from Birdview
Who Uses Birdview?
Birdview is perfect for teams of 10-1000 people managing Professional Services across various industries, including Engineering, IT, Business...
Australia, Austria, Belgium, Bulgaria, Canada, Croatia, Cyprus, Czechia, Denmark, Estonia
, Finland, France, Germany, Greece, Hong Kong SAR China, Hungary, Iceland, Ireland, Israel, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Macao SAR China, Netherlands, New Zealand, Norway, Poland, Portugal, Qatar, Romania, Singapore, Slovakia, Slovenia, South Africa, Spain, Sweden, Switzerland, United Arab Emirates, United Kingdom, United States
and 32 others
This information was sourced from verified user reviews of Kanbanchi
Pros:
Very quick and easy to get started, plus the free trial allows you to be sure you are making the right decision.
Read more
Cons:
You would eventually need to pay for the software. It also only works in a google cloud environment which means that your team or organisation must be using google suite first.
Read more
This information was sourced from Kanbanchi
Who Uses Kanbanchi?
Teams or companies, using Google Workspace, who need to manage tasks, plan projects and collaborate with others.
"Our team are able to collaborate more. We have a greater transparency with clients & are overall..."
Read the full review
Jessica Rose
Managing Director in South Africa
This information was sourced from ProWorkflow
Multi-board
Time Tracking
Collaboration Tools
Dependency Tracking
Prioritization
Project Planning
Task Management
This information was sourced from verified user reviews of ProWorkflow
Pros:
It's very intuitive and easy to use. I love the upgrade they released a while back that allows you to drag/drop the tasks in order.
Read more
Cons:
When invoices transfer to xero they keep the hourly rate - so I can't activate auto invoice reminder in xero otherwise i have to remove that rate off each task (no time for that).
Read more
This information was sourced from ProWorkflow
Who Uses ProWorkflow?
From small start-ups to huge enterprises - ProWorkflow is the best tool to keep track of progress and people. Customizable & adaptable to all of your...
Australia, Bahrain, Canada, Jordan, Netherlands, New Zealand, Qatar, South Africa, Ukraine, United Arab Emirates
, United Kingdom, United States
and 2 others
"I enjoyed my time using Microsoft Planner and I continue to use it now when completing projects..."
Read the full review
Nicholas
Senior Accountant in US
This information was sourced from Microsoft Planner
Multi-board
Time Tracking
Collaboration Tools
Dependency Tracking
Prioritization
Project Planning
Task Management
This information was sourced from verified user reviews of Microsoft Planner
Pros:
The platform's user-friendly interface and intuitive design made it simple for me to create and manage tasks, set deadlines, and track progress.
Read more
Cons:
It is limited, and i assume as the product develops more and more, the cons i do have will go away.
Read more
This information was sourced from Microsoft Planner
Who Uses Microsoft Planner?
Teams looking for better organization for their teams and projects.
"The timetable view helped me see the general picture, which is fundamentally useful when there are..."
Read the full review
Denise
Assistant Manager in US
This information was sourced from Taskworld
Multi-board
Time Tracking
Collaboration Tools
Dependency Tracking
Prioritization
Project Planning
Task Management
This information was sourced from verified user reviews of Taskworld
Pros:
Trello like with chat and project oriented features. Multi level chat : individual, task, project, group and everyone levels.
Read more
Cons:
Timeline : Timeline seems to be analogous to Gantt, but there is a slight lack of function than Gantt. There's no zoom in out feature that can be viewed as a whole.
Read more
This information was sourced from Taskworld
Who Uses Taskworld?
Teams that require a clean yet powerful tool to collaborate, share ideas and get work done.
Kanban is a visual project scheduling and management tool designed in the early 1940s by Taiichi Ohno, a Japanese engineer and businessman.
Kanban software
displays projects and underlying tasks in the form of daily “to-dos,” mapped against time and resources. It helps teams complete projects with an emphasis on continuous delivery in a collaborative space.
Kanban is based on 3 basic principles:
Visualize a “to-do” list for the day.
Define the amount of work in progress (WIP) and avoid overallocation.
Enhance workflows by pulling the next high-priority task from the backlog as soon as a given task is completed.
Businesses can purchase Kanban tools as a standalone solution or as part of a larger
project management
suite.
The benefits of Kanban software
Increases transparency and accountability:
Kanban tools provide boards that are accessible to everyone working on a project. These boards provide clarity into who will do what, and when. This brings transparency into workflows and keeps everyone prepared for their assignments. Each individual is responsible for completing the assigned task and moving it along the board, which brings accountability within the team and fosters collaboration within the company.
Makes tasks and projects flexible:
With Kanban tools, users can easily prioritize their backlog tasks and simply drag them from the previous board to the current one. This adds the scope of flexibility to the workflow.
Typical features of Kanban software
Task management:
Break projects down into series of tasks and manage their execution throughout the project lifecycle.
Prioritization:
Rank projects and tasks in order of their relevance to the business.
Visual workflow management:
Develop, share, and execute projects using visual tools and interfaces.
Collaboration tools:
Facilitate communication and coordination between teams and individuals.
Project planning:
Plan various stages of projects and manage tasks, workflows, and resource allocation.
Milestone tracking:
Set and track project-related deadlines and accomplishments.
Time tracking:
Assign a duration to each task and track the time spent completing individual tasks as well as overall projects.
Considerations when purchasing Kanban software
Open source vs. proprietary:
There are many open source Kanban tools available on the market, most of which are free. These tools fulfill most of the basic project management needs and may be suited for small and midsize businesses. On the downside, they generally lack dedicated support or training resources from the vendor and require expertise for customization. Consider this option if you’re well-versed in Kanban templates and workflows or have the resources to hire expert help. On the other hand, if you’re a beginner and have limited understanding of Kanban, go for proprietary tools, which typically offer the necessary training and support.
Industry-specific vs. general Kanban tools:
There are a variety of industry-specific Kanban solutions (such as Kanban tools for software developers or Kanban tools for construction businesses), which are typically more expensive. Evaluate your specific needs against your budget before purchasing.
Integrations:
It’s important that the software you choose integrates with your existing business applications as well as the applications you plan to use in the future. Kanban software that integrates with other business applications is beneficial in terms of exchanging project-related data.
Relevant Kanban software trends
Kanban is a popular project management methodology:
According to the
State of Scrum 2018
report, over 60% of the respondents report using Kanban for project management as opposed to only 16% that used pure Scrum.
Bots and AI will automate Kanban workflows:
Some popular Kanban products already offer bots to automatically assign tasks and move tasks from one board to another.
Artificial intelligence (AI)
embedded within Kanban tools can aid in exploring large volumes of data and making relevant decisions to help project managers identify paths that will be most efficient for project completion.
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