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File Sharing Software

File Sharing software gives users the ability to quickly and securely share data across an organisation and with external partners. Data can be synchronised across multiple devices and files can be accessed from a variety of locations. File sharing platforms can also help solve data storage problems. File Sharing software is related to Collaboration software, Document Management software, Content Management software, and Portal software categories. Find the best file sharing application for your organisation in Australia.

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File Sharing Software Buyers Guide

What is file sharing software?

File sharing software is a tool designed to store and distribute digital files across organisational networks or over the internet. These tools help users can stay in touch with other stakeholders by exchanging relevant data and files.

What are the benefits of file sharing software?

  • Reduced costs: File sharing software eliminates the need to use physical files/forms and hardware (such as flash drives) to retain and share information, thus reducing overhead expenses associated with maintaining the infrastructure required to store and distribute hard copies.
  • Increased data integrity: File sharing software provides security for sensitive data, making data less prone to manipulation and corruption. Users can set permissions on the files they share; Recipients can download, view, share, or edit files only if allowed by the established permission settings.
  • Collaboration: File sharing software enables fast collaboration as files can be shared with just a few clicks.
  • Real-time visibility: Keeps users updated on file status through notifications whenever a file is uploaded, downloaded, or edited.

What are the features of file sharing software?

  • Collaboration: Users can work together on projects by communicating and sharing information about specific files within the system.
  • Document management: Collect, store, and share all documents on a central platform.
  • Access controls/permissions: Establish levels of authorization for specific files/folders.
  • Encryption: Mask data using built-in algorithms to enhance protection.
  • Real-time synchronisation: Updates such as changes or edits to files/folders are visible to all users in real-time.

What should be considered when purchasing file sharing software?

  • Security and confidentiality: With a growing number of online solutions, data security is becoming a large concern for businesses of all sizes in Australia. When evaluating file sharing software, be sure to carefully review each tool’s security offerings (including permission controls, encryption, administrative control over external users, data retrieval, and login auditing).
  • Integration capabilities: While file sharing software serves as the de facto medium for distributing files among relevant internal and external stakeholders, it’s not the final destination where your files will be processed/utilised. Ask software vendors about integration capabilities to facilitate seamless data flow between your business’s systems (e.g., CRM or ERP software).
  • File exchange is getting faster: With the increased use of mobile applications and web apps, users can exchange files faster than ever. Cloud-optimised routing technology uses virtual routers and network measuring agents that avoid high-traffic areas while uploading, downloading, and sharing files.
  • Data containerisation is keeping business data safe on personal devices: “Bring your own device” (BYOD) is becoming more and more common in the workplace, highlighting the importance of keeping work files separate from other data on employees’ personal devices. With data containerisation, corporate data is encrypted in the form of virtual objects called containers, which protect the data from unauthorised access. This process can be completed using unique PINs, geo-fencing, and IP-fencing.