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Document Management Software

Document Management software automates the process of managing documents from creation to storage to distribution throughout an enterprise, increasing efficiency and reducing the cost and clutter of maintaining paper records. Document Management systems provide solutions for a wide range of document needs from low specificity, high volume items such as standard forms to highly specific, low volume items such as one-to-one correspondence. Document Management software is related to Digital IT Asset Management software and Knowledge Management software. Find the best document management tool for your organisation in Australia. Read more Read less

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Featured software

Momentum QMS

Momentum QMS

4.7 (22)

Aha!

Aha!

4.7 (549)

SuiteFiles

SuiteFiles

4.8 (49)

ShareGate Migrate

ShareGate Migrate

4.5 (2)

Most reviewed software

Explore the products reviewed the most by our users in the Document Management Software category

Google Docs

4.7 (28,304) #1

Google Drive

4.8 (27,787) #2

Dropbox Business

4.5 (21,692) #3

Google Workspace

4.7 (17,022) #4

Microsoft 365

4.6 (13,827) #5

Local products for Australia

Momentum QMS

4.7 (22)

SuiteFiles

4.8 (49)

LEAP

3.9 (276)

Comply Flow

4.0 (7)

Related Categories

Show local products

Local product

Momentum QMS

Local product

This information was sourced from verified user reviews of Momentum QMS

Ease of Use 4.7
Customer Service 4.6
Value for Money 4.9

Verified reviewers

"Easy access to information and traceability through the process. Setting up automatic alerts on key..." Read the full review

Chella

Group QA Manager in Australia

This information was sourced from Momentum QMS

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This information was sourced from verified user reviews of Momentum QMS

Pros:

Moreover, users with a good understanding of workflows, editing, and related processes can even create entirely new modules from scratch with relative ease. Read more

Cons:

The only downside is that key users may need some time to learn how to fully utilize the high configurability of the system. Read more

This information was sourced from Momentum QMS

Who Uses Momentum QMS?

Streamline your Quality Management processes with our comprehensive eQMS solution. Covering Document Control, Health and Safety, CAPA, Maintenance...

Countries available

Australia, United Kingdom, United States

Languages

English

Aha!

This information was sourced from verified user reviews of Aha!

Ease of Use 4.4
Customer Service 4.8
Value for Money 4.6

Verified reviewers

"Good product and one of the best SAS solutions in the product strategy space. Hoping the new..." Read the full review

Glenn

Product Manager III in US

This information was sourced from Aha!

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Third-Party Integrations

This information was sourced from verified user reviews of Aha!

Pros:

Combined with the excellent integration options, I would recommend evaluating Aha! whether you are a startup or looking to upgrade the PM function. Read more

Cons:

Often I'll need to completely refresh the page before I see my changes in the UI so it makes things a bit slower to use. Read more

This information was sourced from Aha!

Who Uses Aha!?

Aha! helps companies build lovable software. More than 1 million product builders use our suite of tools which include Aha! Roadmaps, Aha! Ideas,...

Countries available

Australia, Canada, Germany, India, Israel, Netherlands, New Zealand, South Africa, United Kingdom, United States

Languages

English

Local product

SuiteFiles

Local product

This information was sourced from verified user reviews of SuiteFiles

Ease of Use 4.8
Customer Service 4.6
Value for Money 4.7

Verified reviewers

"The ability to drag and drop files into the web version or the drive version. The ability to save..." Read the full review

Julie

Client Services Coordinator in Australia

This information was sourced from SuiteFiles

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This information was sourced from verified user reviews of SuiteFiles

Pros:

The integration with 365 and Xero Practice manager makes it easy for us to view the files and email across different platforms. Read more

Cons:

Outlook extension autosave function, sometimes saves emails in wrong folders. Read more

This information was sourced from SuiteFiles

Who Uses SuiteFiles?

Primarily used by accounting, architecture, engineering, legal and medical practices. Works best for those already using Office 365 and XPM,...

Countries available

Australia, Canada, Ireland, New Zealand, South Africa, United Kingdom, United States

Languages

English

ShareGate Migrate

This information was sourced from verified user reviews of ShareGate Migrate

Ease of Use 4.0
Customer Service 4.5
Value for Money 3.5

Verified reviewers

"mostly positive. I've move gigs of data into sharepint with little or no effort." Read the full review

Robert

ICT Manager in Australia

This information was sourced from ShareGate Migrate

Access Controls/Permissions
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Version Control
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Third-Party Integrations

This information was sourced from ShareGate Migrate

Who Uses ShareGate Migrate?

Simplify and control your Microsoft 365 journey with a high-performance, end-to-end migration and governance solution that offers seamless out-of-the-...

Countries available

Afghanistan, Albania, Algeria, American Samoa, Andorra, Angola, Anguilla, Antigua & Barbuda, Argentina, Armenia , Aruba, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium, Belize, Benin, Bermuda, Bhutan, Bolivia, Bosnia & Herzegovina, Botswana, Brazil, British Virgin Islands, Brunei, Bulgaria, Burkina Faso, Burundi, Cambodia, Cameroon, Canada, Cape Verde, Cayman Islands, Central African Republic, Chad, Chile, China, Colombia, Comoros, Congo - Brazzaville, Congo - Kinshasa, Cook Islands, Costa Rica, Croatia, Cuba, Curaçao, Cyprus, Czechia, Côte d’Ivoire, Denmark, Djibouti, Dominica, Dominican Republic, Ecuador, Egypt, El Salvador, Equatorial Guinea, Eritrea, Estonia, Eswatini, Ethiopia, Falkland Islands, Faroe Islands, Fiji, Finland, France, French Guiana, French Polynesia, Gabon, Gambia, Georgia, Germany, Ghana, Gibraltar, Greece, Greenland, Grenada, Guadeloupe, Guam, Guatemala, Guernsey, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, Hong Kong SAR China, Hungary, Iceland, India, Indonesia, Iran, Iraq, Ireland, Isle of Man, Israel, Italy, Jamaica, Japan, Jersey, Jordan, Kazakhstan, Kenya, Kiribati, Kuwait, Kyrgyzstan, Laos, Latvia, Lebanon, Lesotho, Liberia, Libya, Liechtenstein, Lithuania, Luxembourg, Macao SAR China, Madagascar, Malawi, Malaysia, Maldives, Mali, Malta, Marshall Islands, Martinique, Mauritania, Mauritius, Mayotte, Mexico, Micronesia, Moldova, Monaco, Mongolia, Montenegro, Montserrat, Morocco, Mozambique, Myanmar (Burma), Namibia, Nauru, Nepal, Netherlands, New Caledonia, New Zealand, Nicaragua, Niger, Nigeria, Norfolk Island, North Macedonia, Northern Mariana Islands, Norway, Oman, Pakistan, Palau, Palestinian Territories, Panama, Papua New Guinea, Paraguay, Peru, Philippines, Poland, Portugal, Puerto Rico, Qatar, Romania, Russia, Rwanda, Réunion, Samoa, San Marino, Saudi Arabia, Senegal, Serbia, Seychelles, Sierra Leone, Singapore, Slovakia, Slovenia, Solomon Islands, Somalia, South Africa, South Korea, Spain, Sri Lanka, St Helena, St Pierre & Miquelon, St. Kitts & Nevis, St. Lucia, St. Martin, St. Vincent & Grenadines, Sudan, Suriname, Sweden, Switzerland, Syria, São Tomé & Príncipe, Taiwan, Tajikistan, Tanzania, Thailand, Timor-Leste, Togo, Tonga, Trinidad & Tobago, Tunisia, Turkmenistan, Turks & Caicos Islands, Tuvalu, Türkiye, US Virgin Islands, Uganda, Ukraine, United Arab Emirates, United Kingdom, United States, Uruguay, Uzbekistan, Vanuatu, Vatican City, Venezuela, Vietnam, Wallis & Futuna, Yemen, Zambia, Zimbabwe, Åland Islands and 220 others

Languages

English

Google Docs

This information was sourced from verified user reviews of Google Docs

Ease of Use 4.7
Customer Service 4.3
Value for Money 4.8

Verified reviewers

"Google Docs is my most-used tool when it comes to day-to-day responsibilities at work." Read the full review

Jill

Communications and Brand Manager in Canada

This information was sourced from Google Docs

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This information was sourced from verified user reviews of Google Docs

Pros:

This is a ubiquitous tool to create and share secure and free documents. It provides most of the prominent features of MS Office365 without the subscription fee. Read more

Cons:

When my internet is bad, it get stuck and I can’t type anymore. When you live in the mountains thats frustrated sometimes. Read more

This information was sourced from Google Docs

Who Uses Google Docs?

Designed for businesses of all sizes, it is a document management system that helps teams collaborate, share, edit, chat, and comment across multiple...

Countries available

Australia, Canada, China, Germany, India, Japan, United Kingdom, United States

Languages

Arabic, Chinese, Czech, Danish, Dutch, English, Finnish, French, German, Hebrew , Hungarian, Indonesian, Irish, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Traditional Chinese, Turkish, Ukrainian and 16 others

Google Drive

This information was sourced from verified user reviews of Google Drive

Ease of Use 4.7
Customer Service 4.4
Value for Money 4.7

Verified reviewers

"a generally positive experience, especially when I valued accessibility, collaboration, and..." Read the full review

Davia

Student in Jamaica

This information was sourced from Google Drive

Access Controls/Permissions
Electronic Signature
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Version Control
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Third-Party Integrations

This information was sourced from verified user reviews of Google Drive

Pros:

Google drive is extremely easy to use, their collaborations features are amazing, the fact that everything is immediately saved on the cloud is the best. Read more

Cons:

The only trouble I've had with Google Drive has to do with the windows software which has caused me some problems. Read more

This information was sourced from Google Drive

Who Uses Google Drive?

Teams in various business settings.

Countries available

Australia, Brazil, Canada, China, Germany, India, Japan, Mexico, United Kingdom, United States

Languages

Arabic, Chinese, Danish, Dutch, English, French, German, Hebrew, Italian, Japanese , Korean, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Traditional Chinese, Turkish and 9 others

Dropbox Business

This information was sourced from verified user reviews of Dropbox Business

Ease of Use 4.5
Customer Service 4.3
Value for Money 4.3

Verified reviewers

"Overall we like Dropbox a LOT and use it every day. If I had the option I'd go back in time and..." Read the full review

Jeb

Owner in US

This information was sourced from Dropbox Business

Access Controls/Permissions
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Document Generation
Third-Party Integrations

This information was sourced from verified user reviews of Dropbox Business

Pros:

Dropbox is super convenient, offering a great mobile iOS app, integration into Microsoft Surface/tablet, and the standard desktop integration. We use Dropbox on both PC & Mac OS seamlessly. Read more

Cons:

I suspect that it could be vulnerable to malware if anyone on the team uploads an infected file. Read more

This information was sourced from Dropbox Business

Who Uses Dropbox Business?

Companies of all sizes use Dropbox Business for collaboration, file sharing, online backup, and more.

Countries available

Australia, Canada, China, France, India, Japan, Philippines, Singapore, South Korea, Thailand , United Kingdom, United States and 2 others

Languages

Chinese, Danish, Dutch, English, French, German, Indonesian, Italian, Japanese, Norwegian , Polish, Portuguese, Russian, Spanish, Swedish and 5 others

Google Workspace

This information was sourced from verified user reviews of Google Workspace

Ease of Use 4.6
Customer Service 4.3
Value for Money 4.6

Verified reviewers

"I am using Google Workspace personally and professionally since few years." Read the full review

Naveen

Senior Technical Manager in US

This information was sourced from Google Workspace

Access Controls/Permissions
Electronic Signature
Collaboration Tools
Document Classification
File Conversion
Version Control
File Sharing
Compliance Tracking
Archiving & Retention
Document Generation
Third-Party Integrations

This information was sourced from verified user reviews of Google Workspace

Pros:

Customer support is good and in some plans you have priority support services. The collaboration is the most transparent possible, work agility is better than with other solutions. Read more

Cons:

It can be frustrating when there are features that are available in MS Suite that GSuite does not have. They are few and far in between, but once in a while it does frustrate you. Read more

This information was sourced from Google Workspace

Who Uses Google Workspace?

Google Workspace brings email, chat, files, meetings and your favorite apps into a people-first experience powered by Google AI so that you can...

Countries available

Argentina, Australia, Austria, Brazil, Canada, Cyprus, Czechia, Denmark, Egypt, Finland , France, Germany, Greece, Hungary, India, Indonesia, Ireland, Israel, Italy, Kenya, Malaysia, Mexico, Netherlands, New Zealand, Nigeria, Norway, Philippines, Poland, Portugal, Qatar, Saudi Arabia, Singapore, South Africa, Spain, Sweden, Switzerland, Türkiye, Ukraine, United Arab Emirates, United Kingdom, United States, Vietnam and 32 others

Languages

Arabic, Chinese, Czech, Danish, Dutch, English, Finnish, French, German, Hebrew , Hungarian, Indonesian, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Traditional Chinese, Turkish, Ukrainian, Vietnamese and 16 others

Microsoft 365

This information was sourced from verified user reviews of Microsoft 365

Ease of Use 4.5
Customer Service 4.3
Value for Money 4.3

Verified reviewers

"My overall experience with Microsoft 365 has been excellent. It’s a reliable, feature-rich platform..." Read the full review

Timothy

FREELANCE in United Arab Emirates

This information was sourced from Microsoft 365

Access Controls/Permissions
Electronic Signature
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Version Control
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This information was sourced from verified user reviews of Microsoft 365

Pros:

Has multiple products I use daily, never gets outdated like my prior office packages, great customer support and easy to install on multiple computers. Read more

Cons:

Some of the new features and processes are confusing and hard to understand. The system can often run slow and crash and be problematic. Read more

This information was sourced from Microsoft 365

Who Uses Microsoft 365?

Cloud-based subscription service that brings together the tools by combining apps like Excel and Outlook with cloud services making people in large...

Countries available

Argentina, Australia, Belgium, Brazil, Canada, Chile, China, Colombia, Czechia, Denmark , France, Germany, India, Japan, Latvia, Malaysia, Mexico, Netherlands, New Zealand, North Korea, Portugal, Romania, Singapore, Slovenia, South Africa, Türkiye, United Kingdom, United States, Vietnam and 19 others

Languages

Arabic, Bulgarian, Chinese, Czech, Danish, Dutch, English, Finnish, French, German , Greek, Hebrew, Hungarian, Indonesian, Irish, Italian, Japanese, Korean, Latin, Latvian, Norwegian, Polish, Portuguese, Romanian, Russian, Slovenian, Spanish, Swedish, Thai, Traditional Chinese, Turkish, Ukrainian and 22 others

OneDrive

This information was sourced from verified user reviews of OneDrive

Ease of Use 4.4
Customer Service 4.2
Value for Money 4.4

Verified reviewers

"I have used this program for the last 4 years personally and through the companies I've worked for...." Read the full review

Emily

Consultant in US

This information was sourced from OneDrive

Access Controls/Permissions
Electronic Signature
Collaboration Tools
Document Classification
File Conversion
Version Control
File Sharing
Compliance Tracking
Archiving & Retention
Document Generation
Third-Party Integrations

This information was sourced from verified user reviews of OneDrive

Pros:

Feature that a very useful from this software is the ability to flawlessly integrated with my computer operating system. Read more

Cons:

There tends to be more spam associated with OneDrive, occasionally I will receive an email from someone I corresponded with that appears to have a one drive attachment but is actually spam. Read more

This information was sourced from OneDrive

Who Uses OneDrive?

Web-based digital asset management solution, which assists businesses of all sizes with file management, collaboration, document scanning, and...

Countries available

Australia, Brazil, Canada, China, Germany, India, Japan, Mexico, United Kingdom, United States

Languages

Arabic, Chinese, Czech, Danish, Dutch, English, Finnish, French, German, Hebrew , Hungarian, Indonesian, Irish, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Traditional Chinese, Turkish, Ukrainian and 16 others

Docusign

This information was sourced from verified user reviews of Docusign

Ease of Use 4.7
Customer Service 4.5
Value for Money 4.5

Verified reviewers

"My team enjoyed using docusign for it's ability to digitally sign documents across team, it can be..." Read the full review

Samuel

Digital marketing manager in Nigeria

This information was sourced from Docusign

Access Controls/Permissions
Electronic Signature
Collaboration Tools
Document Classification
File Conversion
Version Control
File Sharing
Compliance Tracking
Archiving & Retention
Document Generation
Third-Party Integrations

This information was sourced from verified user reviews of Docusign

Pros:

Integrations and automations with Google suite also helping my business saving time and money. And because is paperless it has a positive effect on the protection of the planet. Read more

Cons:

I worry about the security and how some one maybe able to hack into my account. Since it is an electronic signature it is hard to id if it is my handwriting. Read more

This information was sourced from Docusign

Who Uses Docusign?

Docusign helps individuals & organizations of all sizes and industries eliminate paper by making every agreement 100% digital for faster speed to...

Countries available

Australia, Brazil, Chile, Colombia, Mexico, New Zealand, Spain, United Kingdom, United States

Languages

Brazilian Portuguese, English, Spanish

Box

This information was sourced from verified user reviews of Box

Ease of Use 4.5
Customer Service 4.2
Value for Money 4.3

Verified reviewers

"Using Zapier workflow automation, we were able to mimic a google workspace type experience for our..." Read the full review

Nathan

Founder and CEO in US

This information was sourced from Box

Access Controls/Permissions
Electronic Signature
Collaboration Tools
Document Classification
File Conversion
Version Control
File Sharing
Compliance Tracking
Archiving & Retention
Document Generation
Third-Party Integrations

This information was sourced from verified user reviews of Box

Pros:

Easier to use than Dropbox. Better customer service. Read more

Cons:

If you don't know what "folder" a document is in - or even its exact document name, the search tool can be very difficult, and almost useless. Read more

This information was sourced from Box

Who Uses Box?

Box provides workplace solutions for every industry and business size, from SMBs to global enterprises.

Countries available

Australia, Canada, China, Germany, India, Japan, United Kingdom, United States

Languages

Dutch, English, French, German, Italian, Japanese, Spanish, Swedish

monday.com

This information was sourced from verified user reviews of monday.com

Ease of Use 4.5
Customer Service 4.4
Value for Money 4.3

Verified reviewers

"In addition to its intuitive interface and ease of use, Monday has helped me grow personally in..." Read the full review

Thomas

MGR Technical Training in US

This information was sourced from monday.com

Access Controls/Permissions
Electronic Signature
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Document Classification
File Conversion
Version Control
File Sharing
Compliance Tracking
Archiving & Retention
Document Generation
Third-Party Integrations

This information was sourced from verified user reviews of monday.com

Pros:

I do like how its helps with organization and timelines...alot have to do list but this one integrates deadlines into the display in a way you can visually see it right away. Read more

Cons:

The layout is confusing and hard to follow the chain of events in each task. Read more

This information was sourced from monday.com

Who Uses monday.com?

A multitude of teams, big, small, and cross-functional, in a variety of industries worldwide. Its intuitive interface and customization capabilities...

Countries available

Argentina, Australia, Austria, Belgium, Brazil, Canada, Chile, China, Colombia, Costa Rica , Denmark, Dominican Republic, Ecuador, Finland, France, Germany, Greece, Hong Kong SAR China, India, Ireland, Israel, Italy, Japan, Luxembourg, Mexico, Netherlands, New Zealand, Norway, Panama, Peru, Philippines, Portugal, Russia, Singapore, South Africa, South Korea, Spain, Sweden, Switzerland, United Arab Emirates, United Kingdom, United States and 32 others

Languages

Dutch, English, French, German, Italian, Japanese, Korean, Portuguese, Russian, Spanish , Swedish, Turkish and 2 others

Microsoft SharePoint

This information was sourced from verified user reviews of Microsoft SharePoint

Ease of Use 4.1
Customer Service 4.1
Value for Money 4.2

Verified reviewers

"It's been effective so far. Although, the time we encountered an issue, the customer service rep..." Read the full review

Solomon

Training Administrator in Nigeria

This information was sourced from Microsoft SharePoint

Access Controls/Permissions
Electronic Signature
Collaboration Tools
Document Classification
File Conversion
Version Control
File Sharing
Compliance Tracking
Archiving & Retention
Document Generation
Third-Party Integrations

This information was sourced from verified user reviews of Microsoft SharePoint

Pros:

The ease of managing files and folders with high volume data. To be able to manage sharing of files easily with relevant people makes the app good value for money. Read more

Cons:

I also really dislike that when I want to share a "forced copy" of a document to a client, so the client can just make his/her own copy, I am unable to do so. Read more

This information was sourced from Microsoft SharePoint

Who Uses Microsoft SharePoint?

Knowledge management application that keeps work moving forward by providing quick access to team sites, organization portals and resources and the...

Countries available

Australia, Brazil, Canada, China, Germany, India, Japan, Mexico, United Kingdom, United States

Languages

Arabic, Chinese, Czech, Danish, Dutch, English, Finnish, French, German, Hebrew , Hungarian, Indonesian, Irish, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Traditional Chinese, Turkish, Ukrainian and 16 others

Adobe Acrobat

This information was sourced from verified user reviews of Adobe Acrobat

Ease of Use 4.6
Customer Service 4.3
Value for Money 4.3

Verified reviewers

"I like the PDF reader feature which helps me to read my PDFs effortlessly" Read the full review

Emily

Verification and Quality Assurance Officer in UK

This information was sourced from Adobe Acrobat

Access Controls/Permissions
Electronic Signature
Collaboration Tools
Document Classification
File Conversion
Version Control
File Sharing
Compliance Tracking
Archiving & Retention
Document Generation
Third-Party Integrations

This information was sourced from verified user reviews of Adobe Acrobat

Pros:

It connects with adobe creative cloud service where we can purchase its license and unlock all the features but can also be used for free with the basic features. Read more

Cons:

It consumes a lot of RAM, it does not have a free option and it is difficult to work with pdf texts because they are perceived as images. Read more

This information was sourced from Adobe Acrobat

Who Uses Adobe Acrobat?

Education, government, construction, insurance, creative professionals, legal professionals, and IT departments

Countries available

Australia, Hong Kong SAR China, India, Indonesia, Malaysia, New Zealand, Philippines, Singapore, Taiwan, Thailand , United States and 1 others

Languages

Brazilian Portuguese, Bulgarian, Catalan, Chinese, Czech, Danish, Dutch, English, Estonian, Finnish , French, German, Hebrew, Hungarian, Italian, Japanese, Korean, Latvian, Lithuanian, Norwegian, Polish, Russian, Slovak, Slovenian, Spanish, Swedish, Traditional Chinese, Turkish, Ukrainian and 19 others

Confluence

This information was sourced from verified user reviews of Confluence

Ease of Use 4.2
Customer Service 4.3
Value for Money 4.3

Verified reviewers

"It has a learning curve at the beginning. Still, later on, and not so long after, you will find..." Read the full review

Tomás

Senior Software Engineer in Canada

This information was sourced from Confluence

Access Controls/Permissions
Electronic Signature
Collaboration Tools
Document Classification
File Conversion
Version Control
File Sharing
Compliance Tracking
Archiving & Retention
Document Generation
Third-Party Integrations

This information was sourced from verified user reviews of Confluence

Pros:

It is a very practical and simple software, it is not necessary to invest a lot of time to learn how to use it. Its graphic interface is very friendly, it is very intuitive software. Read more

Cons:

Now I need to upload to google docs and import as google doc rather than word. The error messages sometimes are on the level of "something went wrong. Read more

This information was sourced from Confluence

Who Uses Confluence?

Today all kinds of functional departments of any size use Confluence, from technical teams and project management groups, to marketing, HR, legal,...

Countries available

Angola, Australia, Austria, Belgium, Brazil, Canada, Denmark, Finland, France, Germany , Hong Kong SAR China, Iceland, India, Indonesia, Ireland, Israel, Italy, Japan, Luxembourg, Malaysia, Mexico, Netherlands, New Zealand, Norway, Philippines, Portugal, Russia, Singapore, South Africa, South Korea, Spain, Sweden, Switzerland, Ukraine, United Arab Emirates, United Kingdom, United States and 27 others

Languages

English, French, German, Japanese, Korean, Portuguese, Russian, Spanish

Wrike

This information was sourced from verified user reviews of Wrike

Ease of Use 4.1
Customer Service 4.3
Value for Money 4.2

Verified reviewers

"Wrike helps us share knowledge and divide tasks with my team. It is easy to log in and check the..." Read the full review

Rachel L.

Digital News Coordinator in Canada

This information was sourced from Wrike

Access Controls/Permissions
Electronic Signature
Collaboration Tools
Document Classification
File Conversion
Version Control
File Sharing
Compliance Tracking
Archiving & Retention
Document Generation
Third-Party Integrations

This information was sourced from verified user reviews of Wrike

Pros:

I liked that Wrike was able to integrate easily into our systems as well as being fairly intuitive to use. Read more

Cons:

Customer support is poor, be very cautious about changes to level of service or SLA's mid-contract with no recourse. Read more

This information was sourced from Wrike

Who Uses Wrike?

Wrike helps scale workflow processes for maximum efficiency, empowering teams, manage projects, drive initiatives, and achieve goals.

Countries available

Albania, Algeria, American Samoa, Andorra, Angola, Anguilla, Antigua & Barbuda, Argentina, Armenia, Aruba , Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium, Belize, Benin, Bermuda, Bhutan, Bolivia, Bosnia & Herzegovina, Botswana, Brazil, British Virgin Islands, Brunei, Bulgaria, Burkina Faso, Burundi, Cambodia, Cameroon, Canada, Cape Verde, Cayman Islands, Central African Republic, Chad, Chile, China, Colombia, Comoros, Congo - Brazzaville, Congo - Kinshasa, Cook Islands, Costa Rica, Croatia, Cuba, Cyprus, Czechia, Denmark, Djibouti, Dominica, Dominican Republic, Ecuador, Egypt, El Salvador, Equatorial Guinea, Eritrea, Estonia, Eswatini, Ethiopia, Falkland Islands, Faroe Islands, Fiji, Finland, France, French Guiana, French Polynesia, Gabon, Gambia, Georgia, Germany, Ghana, Gibraltar, Greece, Greenland, Grenada, Guadeloupe, Guam, Guatemala, Guernsey, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, Hong Kong SAR China, Hungary, Iceland, India, Indonesia, Ireland, Isle of Man, Israel, Italy, Jamaica, Japan, Jersey, Jordan, Kazakhstan, Kenya, Kiribati, Kuwait, Kyrgyzstan, Laos, Latvia, Lebanon, Lesotho, Liberia, Libya, Liechtenstein, Lithuania, Luxembourg, Macao SAR China, Madagascar, Malawi, Malaysia, Maldives, Mali, Malta, Marshall Islands, Martinique, Mauritania, Mauritius, Mayotte, Mexico, Micronesia, Moldova, Monaco, Mongolia, Montenegro, Montserrat, Morocco, Mozambique, Myanmar (Burma), Namibia, Nauru, Nepal, Netherlands, New Caledonia, New Zealand, Nicaragua, Niger, Nigeria, Norfolk Island, North Macedonia, Northern Mariana Islands, Norway, Oman, Pakistan, Palau, Palestinian Territories, Panama, Papua New Guinea, Paraguay, Peru, Philippines, Poland, Portugal, Puerto Rico, Qatar, Romania, Rwanda, Réunion, Samoa, San Marino, Saudi Arabia, Senegal, Serbia, Seychelles, Sierra Leone, Singapore, Slovakia, Slovenia, Solomon Islands, South Africa, South Korea, Spain, Sri Lanka, St Helena, St Pierre & Miquelon, St. Kitts & Nevis, St. Lucia, St. Martin, St. Vincent & Grenadines, Sudan, Suriname, Sweden, Switzerland, São Tomé & Príncipe, Taiwan, Tajikistan, Tanzania, Thailand, Timor-Leste, Togo, Tonga, Trinidad & Tobago, Tunisia, Turkmenistan, Turks & Caicos Islands, Tuvalu, Türkiye, US Virgin Islands, Uganda, Ukraine, United Arab Emirates, United Kingdom, United States, Uruguay, Uzbekistan, Vanuatu, Vatican City, Venezuela, Vietnam, Wallis & Futuna, Yemen, Zambia, Zimbabwe, Åland Islands and 212 others

Languages

Chinese, Danish, Dutch, English, French, German, Indonesian, Italian, Japanese, Korean , Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Traditional Chinese, Ukrainian and 8 others

Notion

This information was sourced from verified user reviews of Notion

Ease of Use 4.3
Customer Service 4.4
Value for Money 4.6

Verified reviewers

"Notion has really helped improve my productivity and planning, I like that I can just imagine..." Read the full review

Samuel

Digital marketing manager in Nigeria

This information was sourced from Notion

Access Controls/Permissions
Electronic Signature
Collaboration Tools
Document Classification
File Conversion
Version Control
File Sharing
Compliance Tracking
Archiving & Retention
Document Generation
Third-Party Integrations

This information was sourced from verified user reviews of Notion

Pros:

Furthermore, there are plenty of tutorials provided by Notion and they have an excellent support team. They really hear what the users ask and they frequently implement the requested features. Read more

Cons:

Without recurring tasks and less task-oriented features it was a tough call to make. I wanted it to work so badly. Read more

This information was sourced from Notion

Who Uses Notion?

Notion is a tool for teams and companies that want a better way to manage knowledge, projects, documents, and collaboration. Individuals can also use...

Countries available

Australia, Austria, Brazil, Canada, China, France, Germany, India, Ireland, Italy , Japan, Mexico, Netherlands, New Zealand, Singapore, South Africa, United Arab Emirates, United Kingdom, United States and 9 others

Languages

Brazilian Portuguese, English, French, German, Japanese, Korean

Microsoft Word

This information was sourced from verified user reviews of Microsoft Word

Ease of Use 4.6
Customer Service 4.2
Value for Money 4.4

Verified reviewers

"Overall, great experience using Microsoft Word" Read the full review

Morgan

Owner in US

This information was sourced from Microsoft Word

Access Controls/Permissions
Electronic Signature
Collaboration Tools
Document Classification
File Conversion
Version Control
File Sharing
Compliance Tracking
Archiving & Retention
Document Generation
Third-Party Integrations

This information was sourced from verified user reviews of Microsoft Word

Pros:

Its also integrated with Teams so that may be something that is useful to your work. Read more

Cons:

This can be overruled using ctrl, but it can still be annoying. Read more

This information was sourced from Microsoft Word

Who Uses Microsoft Word?

Companies requiring document generation, management and sharing.

Countries available

Australia, Austria, Belgium, Brazil, Canada, Chile, China, Colombia, Costa Rica, Denmark , Dominican Republic, Ecuador, Finland, France, Germany, India, Ireland, Israel, Japan, Luxembourg, Mexico, Netherlands, New Zealand, Norway, Panama, Peru, Portugal, Singapore, South Africa, Spain, Sweden, Switzerland, United Arab Emirates, United Kingdom, United States and 25 others

Languages

Arabic, Chinese, Czech, Danish, Dutch, English, Finnish, French, German, Hebrew , Hungarian, Indonesian, Irish, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Traditional Chinese, Turkish, Ukrainian and 16 others

Jotform

This information was sourced from verified user reviews of Jotform

Ease of Use 4.7
Customer Service 4.4
Value for Money 4.5

Verified reviewers

"It has the best Customer Support and Helpful resources for the users." Read the full review

Isaac Silvin

Business Development Manager in India

This information was sourced from Jotform

Access Controls/Permissions
Electronic Signature
Collaboration Tools
Document Classification
File Conversion
Version Control
File Sharing
Compliance Tracking
Archiving & Retention
Document Generation
Third-Party Integrations

This information was sourced from verified user reviews of Jotform

Pros:

For surveys, reviews, or gathering any information from a group of people, JotForm is a simple solution. The program is incredibly simple to use and their customer support is very responsive. Read more

Cons:

Sometimes, there are delays on the sender’s end showing that the form has been completed. It’s usually not long - a few minutes, at most, but it can be annoying when we’re on the spot. Read more

This information was sourced from Jotform

Who Uses Jotform?

Whether you run a business, nonprofit, or work in education or healthcare, Jotform makes it easy to collect and manage information. Receive payments,...

Countries available

Australia, Brazil, Canada, China, France, Germany, Hong Kong SAR China, India, Ireland, Isle of Man , Japan, Mexico, Netherlands, New Zealand, Singapore, United Kingdom, United States and 7 others

Languages

Danish, Dutch, English, Finnish, French, German, Hungarian, Italian, Norwegian, Polish , Portuguese, Spanish, Swedish, Turkish and 4 others

LibreOffice

This information was sourced from verified user reviews of LibreOffice

Ease of Use 4.3
Customer Service 3.9
Value for Money 4.7

Verified reviewers

"I particularly like its open-source nature, its cost-free availability, and its customizability." Read the full review

Hamadou

CIO in Congo - Kinshasa

This information was sourced from LibreOffice

Access Controls/Permissions
Electronic Signature
Collaboration Tools
Document Classification
File Conversion
Version Control
File Sharing
Compliance Tracking
Archiving & Retention
Document Generation
Third-Party Integrations

This information was sourced from verified user reviews of LibreOffice

Pros:

LibreOffice Math: it's basically a math support useful for writing formulas, and can be used as an integration for the Writer module. Useful if you don't use any LateX or LateX-based software. Read more

Cons:

I don't like that the customer support when you have questions is based on the community availability so you need to have time to find the solutions if you have a problem. Read more

This information was sourced from LibreOffice

Who Uses LibreOffice?

Suite of document management solutions for businesses, charities and government organizations with a template repository, autocorrect dictionary,...

Countries available

Spain

Languages

French, Italian, Portuguese, Spanish

Autodesk Construction Cloud

This information was sourced from verified user reviews of Autodesk Construction Cloud

Ease of Use 4.2
Customer Service 4.2
Value for Money 4.0

Verified reviewers

"It has a Robust project management capabilities, seamless integration of BIM and construction data,..." Read the full review

Muzammil

Planning Engineer in Saudi Arabia

This information was sourced from Autodesk Construction Cloud

Access Controls/Permissions
Electronic Signature
Collaboration Tools
Document Classification
File Conversion
Version Control
File Sharing
Compliance Tracking
Archiving & Retention
Document Generation
Third-Party Integrations

This information was sourced from verified user reviews of Autodesk Construction Cloud

Pros:

It is easy to go in and do construction takeoffs when needing dimensions or areas for pricing as we are a GC. Read more

Cons:

The BIM 360 Document Management is very confusing to work in that I avoid it at all costs as much as possible. Read more

This information was sourced from Autodesk Construction Cloud

Who Uses Autodesk Construction Cloud?

Built to support construction project teams, including, general contractors, construction managers, project managers, superintendents, subcontractors,...

Countries available

Australia, Canada, Ireland, Japan, New Zealand, United Kingdom, United States

Languages

Dutch, English, French, German, Italian, Japanese, Portuguese, Spanish

Microsoft OneNote

This information was sourced from verified user reviews of Microsoft OneNote

Ease of Use 4.5
Customer Service 4.3
Value for Money 4.5

Verified reviewers

"I can't say enough about how great OneNote has made me more efficient and relieved a lot of stress..." Read the full review

William

Owner in US

This information was sourced from Microsoft OneNote

Access Controls/Permissions
Electronic Signature
Collaboration Tools
Document Classification
File Conversion
Version Control
File Sharing
Compliance Tracking
Archiving & Retention
Document Generation
Third-Party Integrations

This information was sourced from verified user reviews of Microsoft OneNote

Pros:

Like the rest of Microsoft Office, OneNote has a ton of features and integration with existing Microsoft software, making going between programs like excel and word nearly seamless. Read more

Cons:

Once you build that “universe,” it can become very complicated to navigate. Sometimes I forget how I got to the place I originally set up and it can be frustrating. Read more

This information was sourced from Microsoft OneNote

Who Uses Microsoft OneNote?

Students, educators, families, enterprises, frontline workers, nonprofits, schools, developers, IT professionals, and businesses.

Countries available

Australia, Austria, Belgium, Brazil, Canada, Chile, Colombia, Costa Rica, Denmark, Dominican Republic , Ecuador, Finland, France, Germany, Ireland, Israel, Italy, Japan, Luxembourg, Netherlands, New Zealand, Norway, Panama, Peru, Portugal, Singapore, South Africa, Spain, Sweden, Switzerland, United Arab Emirates, United Kingdom, United States and 23 others

Languages

English

iCloud

This information was sourced from verified user reviews of iCloud

Ease of Use 4.6
Customer Service 4.4
Value for Money 4.3

Verified reviewers

"i've used iCloud since 2014, and i literally have documents since that day still stored on there..." Read the full review

Adham

Senior Social Media Specialist, Senior Graphic Designer in Jordan

This information was sourced from iCloud

Access Controls/Permissions
Electronic Signature
Collaboration Tools
Document Classification
File Conversion
Version Control
File Sharing
Compliance Tracking
Archiving & Retention
Document Generation
Third-Party Integrations

This information was sourced from verified user reviews of iCloud

Pros:

It's fairly easy to set up and learn how to use. While there are other cloud services that offer more storage for free, iCloud's prices are pretty cheap. Read more

Cons:

I switched my iPhone for an Android device, and to my surprise, I couldn't access my uploaded files on my new phone. I also lost access to my iCloud email—shame on you, Apple. Read more

This information was sourced from iCloud

Who Uses iCloud?

Not provided by vendor

Countries available

Australia, Brazil, Canada, China, Germany, India, Japan, Mexico, United Kingdom, United States

Languages

English

iLovePDF

This information was sourced from verified user reviews of iLovePDF

Ease of Use 4.8
Customer Service 4.3
Value for Money 4.7

Verified reviewers

"We had a good result when we start using it. So it a safe software" Read the full review

yendouban

Student in Togo

This information was sourced from iLovePDF

Access Controls/Permissions
Electronic Signature
Collaboration Tools
Document Classification
File Conversion
Version Control
File Sharing
Compliance Tracking
Archiving & Retention
Document Generation
Third-Party Integrations

This information was sourced from verified user reviews of iLovePDF

Pros:

ILovePDF makes my life easier and that's a huge plus. I have no idea how their customer service is because I haven't had to contact them as I haven't had one problem since I started using them. Read more

Cons:

There geogle drive and Dropbox sometimes I shit messy you can save files. Read more

This information was sourced from iLovePDF

Who Uses iLovePDF?

Businesses and individuals working with PDFs and confidential data: Legal Departments, Travel and Consulting agencies, Clerks, Healthcare, Banking...

Countries available

Afghanistan, Albania, Algeria, American Samoa, Andorra, Angola, Anguilla, Antigua & Barbuda, Argentina, Armenia , Aruba, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium, Belize, Benin, Bermuda, Bhutan, Bolivia, Bosnia & Herzegovina, Botswana, Brazil, British Virgin Islands, Brunei, Bulgaria, Burkina Faso, Burundi, Cambodia, Cameroon, Canada, Cape Verde, Cayman Islands, Central African Republic, Chad, Chile, China, Colombia, Comoros, Congo - Brazzaville, Congo - Kinshasa, Cook Islands, Costa Rica, Croatia, Cuba, Cyprus, Czechia, Denmark, Djibouti, Dominica, Dominican Republic, Ecuador, Egypt, El Salvador, Equatorial Guinea, Eritrea, Estonia, Eswatini, Ethiopia, Falkland Islands, Faroe Islands, Fiji, Finland, France, French Guiana, French Polynesia, Gabon, Gambia, Georgia, Germany, Ghana, Gibraltar, Greece, Greenland, Grenada, Guadeloupe, Guam, Guatemala, Guernsey, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, Hong Kong SAR China, Hungary, Iceland, India, Indonesia, Iran, Iraq, Ireland, Isle of Man, Israel, Italy, Jamaica, Japan, Jersey, Jordan, Kazakhstan, Kenya, Kiribati, Kuwait, Kyrgyzstan, Laos, Latvia, Lebanon, Lesotho, Liberia, Libya, Liechtenstein, Lithuania, Luxembourg, Macao SAR China, Madagascar, Malawi, Malaysia, Maldives, Mali, Malta, Marshall Islands, Martinique, Mauritania, Mauritius, Mayotte, Mexico, Micronesia, Moldova, Monaco, Mongolia, Montenegro, Montserrat, Morocco, Mozambique, Myanmar (Burma), Namibia, Nauru, Nepal, Netherlands, New Caledonia, New Zealand, Nicaragua, Niger, Nigeria, Norfolk Island, North Macedonia, Northern Mariana Islands, Norway, Oman, Pakistan, Palau, Palestinian Territories, Panama, Papua New Guinea, Paraguay, Peru, Philippines, Poland, Portugal, Puerto Rico, Qatar, Romania, Russia, Rwanda, Réunion, Samoa, San Marino, Saudi Arabia, Senegal, Serbia, Seychelles, Sierra Leone, Singapore, Slovakia, Slovenia, Solomon Islands, Somalia, South Africa, South Korea, Spain, Sri Lanka, St Helena, St Pierre & Miquelon, St. Kitts & Nevis, St. Lucia, St. Martin, St. Vincent & Grenadines, Sudan, Suriname, Sweden, Switzerland, Syria, São Tomé & Príncipe, Taiwan, Tajikistan, Tanzania, Thailand, Timor-Leste, Togo, Tonga, Trinidad & Tobago, Tunisia, Turkmenistan, Turks & Caicos Islands, Tuvalu, Türkiye, US Virgin Islands, Uganda, Ukraine, United Arab Emirates, United Kingdom, United States, Uruguay, Uzbekistan, Vanuatu, Vatican City, Venezuela, Vietnam, Wallis & Futuna, Yemen, Zambia, Zimbabwe, Åland Islands and 218 others

Languages

Arabic, Bulgarian, Catalan, Chinese, Dutch, English, French, German, Greek, Hindi , Indonesian, Italian, Japanese, Korean, Malay, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Traditional Chinese, Turkish, Ukrainian, Vietnamese and 15 others

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Document Management Software Buyers Guide

Table of Contents

What is document management software?

Document management software helps users create, store, and share documents, from standard forms and contracts to one-on-one correspondence. These applications include features such as image capture, document search, and access management that enable users to navigate business documents with ease.

What are the benefits of document management software?

Document management systems can aid in the digital transformation of your business by eliminating the need for manual paperwork.

Listed below are some advantages of using a document management tool:

Access documents anywhere and anytime
Collaborate through file sharing
Safeguard business critical documents from unauthorised access, cybercrime, ransomware, and natural disasters
Reduce costs related to storing physical documents

What are the features of document management software?

Document capture: Leverage image capture technology to digitise printed documents. Advanced platforms offer optical character reader (OCR) and search functionality.
Document storage: Store, access, share, and edit documents in a common platform.
Full text search: Search for relevant files and documents by typing keywords into a search box.
Control access/permissions: Manage the document access permissions for specific people or a group and control who can view, and/or edit documents.
Collaboration tools: Share documents with individuals or a group of people and allow them to edit and add comments.
Document archive: Create a centralised repository for storing confidential and archived data for future reference.

What should you consider when purchasing document management software?

Integration capabilities: To make optimal use of a document management solution, users need to integrate it with other key business systems such as accounting, customer relationship management (CRM), HR, and accounting solutions. These integrations not only help you leverage the document storage and sharing capabilities that are offered in the document management system, but also allow you to conduct a company-wide document text search. For example, a document management software integration with an accounting solution helps users index and store accounting and financial documents, which proves helpful in accessing documents during internal or external audits.
Data security: Small businesses face external data-security threats (such as hacking and data breaches) as well as internal data-security threats (such as employee theft). And since document management system is the storage house of the important business documents, these are a lot more susceptible to a data breach. To ensure zero data loss, you should ensure that the document management system you select is equipped with the latest security protocols and methodologies. These include 256-bit Advanced Encryption Standard (AES) security and SSL/TLS (Secure Sockets Layer/Transport Layer Security) encryption.
Document scanning and imaging needs: Document scanning and imaging helps users by allowing them to scan paper documents and index them using a set of keywords. Digital storage combined with accurate indexing helps users search for these documents. Some products also offer optical character recognition (OCR), which helps users convert handwritten documents into a digital format. Buyers who work with a lot of physical documentation should shortlist products that include this functionality.

What are the trends in document management software?

Businesses want tighter integrations between project management software and document management software: Collaborations span across different teams within a business. To improve operational efficiency, businesses are moving towards unified tools that save time and effort in toggling between different tools. For this reason, businesses are looking to integrate their project management and document management systems, enabling users to share documents while working on a project.
Mobile is the future of document management: With an increase in the use of mobile devices, it's a priority for small businesses to have mobile capabilities. We can expect vendors to offer more and more mobile services such as mobile responsive interfaces, mobile apps, and client portals.