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Event Management Software

Event Management software automates marketing, registration, coordination and scheduling of events. Planners use Event Management systems to manage the planning and process of meetings and events, including marketing, attendee registration, badge creation, calendar generation and venue space management. Event Planning software also offers a variety of self-service functions for event attendees such as online registration, content delivery and fee payment. Event Management software is related to Registration software and Ticketing software. Find the best event management software for your organisation in Australia.

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Explore the products reviewed the most by our users in the Event Management Software category

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Trumba helps organizations increase event awareness and attendance through innovative calendar publishing and event registration tools. Learn more about Trumba Connect
Trumba Connect offers an innovative calendar publishing and event management software preferred by Higher Ed, K-12 Education, Healthcare, Community and Government organizations nationwide. Publish branded design-quality calendars; schedule, promote, and track events. Attendees can easily find events, register and stay informed of changes. Make your life easier too—by automating tedious event management tasks in one place (often eliminating the need for multiple event management platforms). Learn more about Trumba Connect

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
A complete event marketing and management platform that handles the entire event lifecycle (in-person & virtual) from start to finish. Learn more about Cvent Event Management
Cvent is the global event marketing and management technology leader. Cvent offers software in-person and virtual event solutions for online event registration, in-event engagement, venue selection, event apps, e-mail marketing, and web surveys. Cvent solutions optimize the entire event marketing and management value chain and have enabled clients around the world to manage millions of meetings and events. Cvent solutions maximise the impact of in-person, virtual, and hybrid events. Learn more about Cvent Event Management

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
Australia Local product
Execute successful in-person, virtual, and hybrid events with a solution that supports you from start to finish. Learn more about EventsAIR
EventsAir is an all-in-one event management platform that provides all of the tools and technology you need to execute successful in-person, virtual, and hybrid events. From built-in budgeting and accounting tools to breathtaking on-brand event sites and seamless registration experiences, EventsAir's makes event management a breath of fresh...air. Learn more about EventsAIR

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
End-to-end venue and event management software with CRM, venue booking, registration, event planning, reporting and financials tools. Learn more about Momentus Technologies (formerly Ungerboeck)
Momentus Technologies (formerly Ungerboeck) is a global provider of industry-leading venue and event management software solutions. With over 60,000 users in more than 50 countries, Momentus serves the needs of venues and event businesses of all kind and sizes. Software functionalities include sales & CRM, venue booking, event management, catering management, event portal, sustainability tracking, room diagramming, accounting, reporting and a powerful API. Learn more about Momentus Technologies (formerly Ungerboeck)

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
LineUpr is the platform for budget friendly and feature-rich event apps. Get started and create an app to communicate your event! Learn more about LineUpr
LineUpr is the platform for creating event apps for your on-site, online or hybrid events. Communicate your agenda, speaker and sponsors. Use surveys to capture valuable event data and live polls to engage participants. Connect your attendees with chat and networking features. LineUpr is the go-to-tool for more than 5.000 customers from large enterprises to local nonprofit associations. Our pricing and features work for every event. Visit our website to get a demo or test LineUpr yourself! Learn more about LineUpr

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
Australia Local product
Our software is cloud-based and designed to help venues market and manage their function space, catering, and more; all in one place. Learn more about iVvy Venue Management
With more than 8,000+ users, iVvy Venue Management is cloud-based software designed to help venues market and manage their event & function space, catering, equipment & accommodation all in one place. Using our software venues can easily manage enquiries & bookings, & provide reporting & visibility across the entire business. Our software is used by some of the world's iconic venues as well as small restaurants with event function space & large hotel chains with multiple properties & event spaces. Learn more about iVvy Venue Management

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
Arlo is event management software to organize and sell face-to-face & online courses. 70+ countries, 40,000+ events scheduled. Learn more about Arlo for Training Providers
Arlo is a cloud-based event management system for promoting, selling and delivering physical and online events. Arlo automates manual processes and everyday tasks! It provides streamlined event scheduling, online registrations, invoicing and receipting, runs marketing activities, and manages client records and relationships. Arlo is seamlessly integrated within your website and other business applications to manage the flow of data through your organisation. Learn more about Arlo for Training Providers

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
One platform for everything: Tickets, Merchandise, Donations, Gift Cards, a Loyalty Program, Subscriptions and Patron Management. Learn more about ThunderTix
Catering to live performance and the arts with fully integrated tools to efficiently run traditional or VIRTUAL events. Easy-to-use including fully integrated video and marketing, fundraising, gift cards, reserved seating with social distancing, subscriptions, merchandise, customer loyalty, coupons, and surveys. The only service with NO ticket fees and 100% nightly payouts. Experience stellar customer service with our free trial and learn why ThunderTix is the #1 choice for live performances. Learn more about ThunderTix

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
Create a beautiful event website in minutes. Trusted by more than 300,000 people worldwide, including planners from Nike and MIT. Learn more about EventCreate
Create a beautiful event website in minutes. Build an event website, collect registrations, sell tickets, send invites, track attendees, and promote your event online. Reliable and secure. Trusted by more than 500,000 people worldwide, including planners from Nike, MIT and Refinery29. Learn more about EventCreate

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
Easy-to-use event tool with the main focus on the user experience and great features that engage attendees via mobile and web app. Learn more about Eventee
Eventee is the most easy-to-use tool for organizing in-person, and hybrid events. The intuitive and beautiful interface of both mobile and web app enables you to manage your event, increase attendee engagement, and improve the overall event experience effortlessly. Take advantage of the features Eventee offers: Live questions & polls, Live streaming, Bookings, Newsfeed, Networking, Partners, Custom integrations, Custom branding, and more. Start your free trial at https://eventee.co! Learn more about Eventee

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
Australia Local product
Perenso Trade Show is an all-in-one B2B event software solution from registration to ordering to reporting & analytics. Learn more about Perenso Trade Show
Perenso's trade show software helps event hosts simplify and organize the trade show planning process. The platform offers features to help with registration, check-in and badge management, vendor & customer management, ordering and deals, email marketing, customizable branding, surveys & feedback, and reporting & analytics. Learn more about Perenso Trade Show

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
Manage every aspect of your event without a customer service call. 100% mobile responsive back end with two levels of user types. Learn more about Swoogo
Take control of your events with custom registration forms, a drag-and-drop website builder, and an easy-to-learn dashboard. Create custom emails, then schedule and automate them. Streamline your marketing w/ automated emails and attendee analytics. Customize any kind of report and schedule them to be sent to the right stakeholders. Feature sponsors and guests and give them the royal treatment they deserve. Connect to CRMs like Salesforce and Marketo without extra charges. Learn more about Swoogo

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
Ticketbud makes ticketing easy, so you can focus on your event. Online registration and ticketing with unbeatable customer support. Learn more about Ticketbud
Ticketbud is a user friendly, all-in-one event management and online ticketing platform with all-inclusive pricing and human customer support. Organizers are in control with flexible payout options providing early access to funds (daily, weekly or monthly payouts), powerful tools and integrations, comprehensive reporting and complete access to event data at no extra cost. With the flexibility to customize (including white-label solutions), event organizers worldwide trust Ticketbud. Learn more about Ticketbud

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
RSVPify is a leading event management and ticketing platform that helps streamline events from guest registration through launch. Learn more about RSVPify
A leading end-to-end event management platform trusted by 30% of the Fortune 500. Manage events big and small with ease and keep the spotlight on your brand. Powerful features including email invitations, online registration and RSVP, custom data collection, guest list management, menu preferences, sub-event management, event privacy/exclusivity, drag-and-drop seating charts, check-in, and much more. Learn more about RSVPify

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
Create, manage and grow your online presence for your business, blog, store and more with Wix’s intuitive website creation platform.
Wix is an industry-leading web creation and business management platform with everything needed to manage and grow an online presence. Craft a seamless user experience with intuitive design features and speedy web performance. Fall back on reliable infrastructure and enterprise-grade security to safeguard visitor data and keep your site running. Expand your reach with marketing campaigns and SEO tools, plus leverage analytics to drive informed decision-making for your business’s success. Learn more about Wix

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
Event ticketing and marketing platform to plan, create, manage, and promote events to the world's largest attendee network.
Eventbrite is the world’s largest event ticketing and marketing platform helping event organizers create, manage, and promote events. From concerts to festivals, and community events to conferences, Eventbrite empowers millions of events in 180 countries, giving them access to a network of over 83 million people looking for unique things to do. Easy-to-use ticketing solutions, as well as event management and marketing tools, help you sell tickets, grow your community, and drive more revenue. Learn more about Eventbrite

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
On monday.com, teams can orchestrate every aspect of upcoming events from registration to feedback on one flexible, no-code platform.
On monday.com's drag-and-drop open platform, marketing teams can build the perfect tools to manage events on a flexible, no-code platform. Oversee budgeting, vendors, operation management, campaign management, and event promotion in one convenient location. Then assign jobs to different colleagues so everyone knows exactly what to do in what priority. From pre-event registration to post-event feedback, organizations can monitor conferences, company events, and webinars in real-time. Learn more about monday.com

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
Wrike is a software solution for event management, with features including templates, Gantt charts, proofing tools, reports, and more.
Wrike is an event management software solution trusted by more than two million people worldwide. Kickstart the process with an event management template and assign tasks to team members. Build your project timeline on a flexible Gantt chart – adjust dates easily with a drag-and-drop builder. Add feedback directly to digital assets and accelerate approvals with intuitive proofing tools. Track your campaign performance and analyze results with custom reports. Work smarter, not harder, with Wrike. Learn more about Wrike

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
GoTo Webinar powers millions of webinars each year and is now part of GoTo Connect, all-in-one communications software built for SMBs.
GoTo Webinar is trusted by more customers than any other online webinar solution and powers millions of webinars each year. Whether you use webinars for marketing, training, or corporate communications, GoTo Webinar puts the fun back into webinars with reliable technology that’s super simple to use. Get the features, integrations and analytics you need to engage your audience and make personal connections that drive your business. Learn more about GoTo Webinar

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
Cloud-based software with event app, event registration, event marketing, and event management for in-person/virtual/hybrid events.
Whova is an all-in-one event management solution that consists of an award winning event app, efficient online registration, powerful event marketing, and time-saving event management tools. Whova has won the Event Technology Award for 5 years in a row and has powered over 30,000 in-person and virtual/hybrid events for all kinds of organizations in over 100 countries, including American Express, Microsoft, Hilton, Lego, IKEA, L'Oreal, American Marketing Association, Harvard University, and NASA Learn more about Whova

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
Empower teams to build apps that connect the organization and drive outcomes—no code needed.
Operationalize your critical data, move beyond rigid tools, and reimagine workflows with AI with no code required. Learn more about Airtable

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
Asset lifecycle management software built around your asset tracking needs. Depreciation, barcoding and more. Try It For Free!
Our leading asset lifecycle management software enables you to create POs, schedule services and manage vendors effortlessly. Easy depreciation management and custom reports help you make well-informed business decisions. Use our all-new mobile app for RFID, Barcode and QR Code scans; gain compliance with regulatory bodies. Location and maintenance histories make this a must for fixed asset management. We are also integrated with Zendesk and Jira. Try Us Out For Free! Learn more about EZOfficeInventory

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
A number of companies use Bitrix24 as free event management software, since it comes with all the necessary tools for the job.
A number of companies use Bitrix24 as free event management software, since it comes with all the necessary tools for the job. First, there is CRM and client management module that lets you create quotes and invoices, send emails and manage vendors. Second there are shared calendars that let you schedule and book multiple venues. Third, there's a project management module and task templates that organizers use to manage ground crews. Learn more about Bitrix24

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
An open-source suite of integrated apps to manage CRM, PoS, Website, eCommerce, Sales, Accounting, Warehouse, HR, Marketing, and more.
Odoo is a fully integrated, customizable, open-source software packed with expertly designed, user-friendly business applications. Odoo's intuitive database is able to meet a majority of business needs, such as CRM, Sales, Project, Manufacturing, Inventory, and Accounting, just to name a few. Odoo is an all-in-one software solution designed to meet the needs of any company, regardless of size (or budget). Learn more about Odoo

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management
Bonterra Guided Fundraising is simple, smart fundraising software built to help organizations become better fundraisers.
Reach your fundraising goals, connect with supporters and advance your mission with Bonterra Guided Fundraising's all-in-one fundraising software. Built for small and growing nonprofits, only Bonterra Guided Fundraising is designed to help you become a better fundraiser. Get donor management, powerful communication tools, online fundraising features, and more—all in one integrated software. Plus, our best-in-class onboarding, customer service, and data migration are always included. Learn more about Bonterra Guided Fundraising

Features

  • Volunteer Management
  • Payment Processing
  • Email Marketing
  • Exhibit/Vendor Management
  • Ticketing
  • Social Promotion
  • Surveys & Feedback
  • Sponsorship Management
  • Calendar Management
  • Contact Management

Event Management Software Buyers Guide

Event management software is a category of software designed to assist event planners and others working in similar roles with the storage, organisation, and management of relevant information. There are many different logistical elements that go into planning an event or meeting, from marketing and scheduling of the event itself, through to communicating with attendees and business partners, facilitating collaboration, managing registrations and arranging various aspects related to the venue. Event management software can help organisers to collect all of the information they need, store it in a logical way, and access it on demand.

Through intelligent use of software in this category, it is usually possible to capture and store details on all of the individuals and groups who will have a presence at a particular event. The information captured and stored could include everything from contact information and attendance status, through to food and drink preferences or scheduling information. Having all of this information available can then make it easier to plan and host a well-organised event.

Ultimately, event management software benefits event organisers by providing a single location for the most critical information to be stored, amended, and accessed from while simultaneously providing them with valuable communication tools. With this in mind, the software can serve as the ideal place for coordinating operations with venue staff, business partners, suppliers, guest speakers, attendees, and exhibitors.

There is significant crossover in terms of features and functionality between event management software and solutions like event marketing software and event booking software. Moreover, software solutions in this category can often be used alongside tools like event check in software, virtual event software, and ticketing systems, in order to cover all aspects associated with event management as a practice.

Some of the features that are included within event management apps can vary substantially, and the precise tools on offer may depend on factors like the types of event companies the software is geared towards, the size of the events that the software is designed to assist with, and the method for delivery, such as in-person or virtual events. With that being said, most of the event management programs on the market do share similar core functionality, and some features can be regarded as category-defining. In general, software of this kind will allow users to:

  • Collect important information about attendees, vendors, exhibitors, business partners, and more
  • Manage core aspects of an event, such as ticketing, event scheduling, and the venue itself
  • Control key aspects of an event marketing campaign, promote the event, and attract attendees or generate sales
  • Track financial information and key metrics, so that performance can be monitored and analysed

What is event management software?

Event management software is the name given to software solutions that are designed to assist event planners with the management of various key aspects of events or meetings. The main purpose of software of this kind is to keep as much relevant information as possible in one place. Users can then organise it, so that specific pieces of information can be found quickly. This then allows event planners to plan, organise, schedule, promote, and manage events effectively.

Through the use of high-quality event management software, it becomes much easier to store and manage important information, such as contact information for business partners and attendees, details on the preferences of attendees, information about vendors, exhibitors and guest speakers, scheduling information for the event itself, and much more. This information can be organised in logical ways, with options for sorting information and searching through the data.

In addition, event management software can be used to communicate with different individuals and groups associated with an event, to manage marketing materials, and to track key performance indicators. This allows event planners to gain a better sense of where the event currently stands, what the financial implications are, and where efforts need to be focused on. In this sense, event management apps of this kind can be regarded as all-in-one solutions, which provide a wide range of useful tools for event planners and businesses using event marketing.

What are the benefits of event management software?

The benefits of event management software are primarily based around its ability to help event planners and businesses capitalising on event marketing to store, organise, and manage important information from a single place. After all, event management is a complex discipline—with many moving parts—and it requires careful coordination. With that said, it is important to explore some of the specific, tangible benefits or advantages that are associated with the use of software solutions of this kind and more information on these benefits can be found below:

  • Organisation of data: One of the main benefits of using event management software is the ability to organise data in more logical ways. This then makes it easier to find specific pieces of information but also to identify trends. Data collected through software of this kind may include everything from contact details and personal preferences of attendees, through to information on venues, vendors, and equipment. Keeping all of this data in one place can make the process of planning and managing an event significantly easier, and many aspects can be automated too.
  • Management of people: A significant part of event management revolves around the management of people. This includes knowing who is going to be present at the event, keeping track of who is going to be where and at what time, and understanding the individual choices that individuals may have made. With this in mind, event management software allows users to collect all of this data so that attendees, vendors, business partners, sponsors, venue staff, and other individuals can all be managed effectively in order to optimise service, maximise satisfaction levels, and ensure the event delivers on its promises.
  • Event planning efficiency: Through the use of event management software, businesses and event planners can also improve the efficiency of their planning activities. Automation can help to free up time that could be better spent on activities that cannot be automated, while the centralised nature of the software means information can be accessed from one place without having to switch between software solutions.

What are the features of event management software?

The features of event management software are largely intended to assist users with the management of information that is relevant to planning and hosting events or meetings. Many of the features are based around organising information so that it is as accessible as possible and so that it can be sorted in logical ways. While specific features can vary, the vast majority of software solutions in this category will include the following:

  • Attendee management: Store, amend, manage, and access information associated with event attendees. This may include everything from contact information and personal details through to the level of access they will have at the event, whether they are on a VIP list, food and drink preferences, the sessions or activities they have signed up for, and more. Having all of this information in one place can be invaluable from an event planning perspective because it means specific information about individual attendees can be easily found. However, going beyond this, the ability to store data about attendees can also allow event planners to identify trends and gain a much clearer sense of what attendees are interested in, how busy specific sessions are likely to be, and what provisions they require.
  • Exhibit/vendor management: Manage all of the relevant information linked to exhibits, exhibitors, and vendors who are involved with an event. The field of exhibit and exhibitor management could include managing contact details, booth spaces, access levels, and more. Meanwhile, vendor management will generally involve storing and maintaining relevant data linked to technicians, IT staff, cleaners, caterers, and other vendors whose services are required to successfully host an event. Various communication tools may also be provided, so that important information can be relayed to exhibitors and vendors, and so that past communications can be accessed.
  • Event scheduling: Plan future events, add them to a calendar, and manage all associated details. Effective event scheduling is crucial for optimising marketing, managing venue availability, and ensuring planned events all fall within budget. The use of a calendar means that event planners can quickly and easily see which events are planned, when they are, and whether there are conflicts in terms of availability. Additionally, many of the best tools provide notifications alongside integration with external calendar applications.
  • Email marketing: Oversee key aspects of an email marketing campaign and utilise email as a means of communicating and collaborating with attendees, vendors, exhibitors, clients, and business partners. Email marketing tools included within event management software may allow for the creation of customisable mailing lists, the automatic inclusion of calls to action in email messages, and much more. In many cases, software can also integrate with email clients and marketing software solutions, so that event marketing can form part of a wider marketing strategy. Aside from attracting individuals and businesses to an event directly, it is also important to remember that email marketing can play a crucial role in establishing long-term relationships and building loyalty. This can pay dividends in the long run, as those loyal customers become more likely to respond to invitations.
  • Reporting/analytics: Track key metrics related to the performance of events, analyse event data, and access all of this information through a reporting feature. The creation of reports is vital for understanding the current circumstances surrounding a planned event but also for assessing the short and long-term implications in terms of finances, reach, lead generation, and sales. Moreover, analytics tools can allow event planners and businesses to assess the performance of past events, compare and contrast the performance of different events, understand the social media reach of events, and identify significant trends. Having a clear understanding of event performance is critical for continually improving event marketing strategies and delivering what attendees really want. The best event management solutions will automatically track key performance indicators, generate reports on-demand, and provide access to the key data via a dashboard feature. Additionally, it may also be possible to set up alerts so that users are notified when metrics start to fall, or when data suggests action is required.
  • Budgeting/forecasting: Monitor all of the relevant financial data related to events so that they can be delivered while remaining within budget. Event management solutions will often include a budgeting component—allowing expenses to be quickly calculated—and providing users with swift access to information about how much money is available to invest in new ideas, services and offerings. This can help event planners to keep track of finances, avoid overspending, and make more intelligent, evidence-based decisions about how, when and where to spend money. On top of this, best in class solutions will also provide forecasting tools, allowing event planners to get a sense of what to expect in the future. Forecasting tools utilise artificial intelligence, past and present internal data—as well as relevant external data—in order to make predictions about future events. This can help users to better understand what the likely revenue from an event will be, how many people are likely to attend, and more. Using this information, event planners can then identify the best time to host an event in order to maximise reach, revenue, profit, and sales, and in order to reach other important business goals or objectives.
  • Registration management: Manage event registrations and access all of the important information related to attendance. Included within the registration management component of event software, it will usually be possible to see the number of people who have registered to attend an event, the number of people who have registered to attend specific sessions within the event, ticketing information, the VIP status of guests, and much more. There may also be a payment processing component, allowing event organisers to take payments for tickets, send out confirmation emails and receipts, and handle cancellations and refund requests.

Using the Capterra software directory for event management solutions, it is quick and easy to see which features are included within which packages. Going further, users can also sort the available options based on the features that are included. This means a buyer can begin their search by eliminating all of the options that do not include important features or by prioritising the solutions that do include those features. As a result, it becomes significantly easier to narrow down the various options available and to focus only on the solutions that are most likely to deliver results.

What should be considered when purchasing event management software?

When purchasing event management software, there are a number of important elements that need to be carefully considered. A key focus of the process of searching for a software solution of this kind should be event planners or organisers identifying the best possible option for their specific needs. This means understanding that the best solution for one individual or business may not necessarily be the best solution for another. A great way to approach this is to ask a series of questions, think carefully about each of them, and try to come up with the answers. Examples of the types of questions event planners may wish to ask themselves include the following:

  • How much does event management software cost? Price is a major consideration when making any purchase, but the process of finding and acquiring event management software requires a more detailed focus than with many other products. Event planners, event organisers, and other businesses interested in solutions of this kind need to think carefully about not only the cost of acquisition, but also the total cost of ownership and the ongoing costs associated with usage. The initial purchase price or the subscription fee required to use the software is only one part of this total cost, and it needs to be considered within a wider context. Some of the other costs that need to be factored into the equation here include the costs associated with training employees to use the software, the costs linked with storing the data, the costs connected to keeping software up-to-date, and the costs associated with accessing professional support in the event that technical issues are encountered.
  • Can event management software integrate with other solutions? While the best event management software can function as a comprehensive solution for event planning purposes, it is unlikely to be the only software solution an individual or business relies upon, and this makes integration important. In particular, it can be beneficial for event management apps to provide integration tools with ticketing systems, registration software, event marketing apps, venue management tools, and various other related tools. Ideally, integration should also be possible with database apps, spreadsheets, word processors and similar applications, as this makes it easier to keep data up-to-date across an organisation and can help to minimise compatibility issues. Finally, integration with a customer relationship management (CRM) solution can help companies to improve communication with attendees and business partners.
  • What is the best software deployment option? There are two main options when it comes to software deployment: on-premises deployment or cloud-based deployment. The former is the approach that is most established, where a buyer acquires a software licence and is then responsible for installing the software on their own systems and managing the associated data. The latter, on the other hand, is usually delivered via a Software as a Service (SaaS) approach, with the ownership, delivery and management of the software being handled by a third-party service provider, while payment is on a subscription basis. The former approach has advantages in the sense that the long-term costs often end up lower, while there is a greater sense of personal responsibility and control. However, the cloud-based approach has advantages of its own. The remote deployment of the software makes it perfect for companies that have remote workers of their own, while cloud-based storage is great for keeping data up-to-date for everybody who needs to access it. There are also security and compatibility advantages because data is managed by a professional company, and the software can often be accessed using a wider range of devices. However, on the other hand, while upfront costs are extremely low, the longer-term costs can end up significantly higher. Therefore, buyers need to consider which deployment method is best for their specific needs.
  • Which event marketing options and tools are included? A major part of event management involves promoting an event so that attendees, vendors, and exhibitors become aware of it and have an interest in coming. With this in mind, it is essential that buyers consider the marketing options and tools that are included within the different event management solutions available. For instance, some software packages include built-in email marketing tools, while others also place a strong emphasis on social media marketing, which can be extremely important for event companies and businesses with wide social media reach. Buyers need to take the time to think about their marketing strategy, the tools they need, and whether they require them directly from their event management software. From there, it becomes much easier to narrow down the options and find the most suitable solution.

The most relevant event management software trends also need to be understood fully before making a purchasing decision. Buyers need to know that the software they are acquiring has been built with an awareness of how the event industry is changing so that the software remains useful for the long-term, rather than serving only as a short-term solution. Some of the most important event management industry and software trends are explored below:

  • Sustainable event management: Sustainability is becoming an increasingly important concept within the business world—and in almost every other walk of life—as people become more aware of the human contribution towards climate change. This trend for an increased focus on sustainability is influencing the world of event management, as companies are under more pressure to make their events as sustainable and ethical as possible. With this in mind, one of the relevant software trends to be aware of is an increased focus on sustainable event management tools and options. This could include options to deliver reading materials through the software, or through a companion app, rather than using paper. It could also mean reducing emissions by holding events or sessions virtually, through the use of video communication tools, rather than holding all aspects of the event at a venue that attendees, vendors and exhibitors are required to travel to.
  • Improvements to AI technology: Artificial intelligence is becoming more reliable and, thus, more widely utilised. Within event management software, it has the potential to assist with everything from the sending of automated marketing messages through to the automated forecasting of event performance or the automated collection of key performance indicators. AI and machine learning capabilities can be important for improving productivity by freeing up employees to focus on tasks that actually require human intervention or interaction. Therefore, buyers should try to focus on the solutions that make the most effective use of AI capabilities.
  • The growth of wearable technology: Finally, it is important for event planners to not only be aware of the growth in adoption of wearable technology, but to make relevant plans to capitalise on this trend. This means finding event management apps that have been designed with wearable technology-related features included. Examples of wearable technology include smartwatches and fitness trackers. Many of these devices include location tracking tools which can be advantageous for event planners. For instance, beacon technology can allow specific messages to be targeted towards attendees when they reach a particular part of an event. Alternatively, wearable technology can be handed out when guests arrive, and this technology can then be used to track activities, understand which parts of the event generate the most footfall, or to send marketing messages at the point where they are most effective. Furthermore, wearable devices and event management software can be combined to provide seamless entry to events or to provide contactless payment options for attendees looking to make purchases.