Best 5 free scheduling software for businesses

Published on 31/03/2022 by Ojasvini

Scheduling software helps businesses keep track of client meetings, shared company resources, and employee schedules. In this article, we have listed the best five free scheduling software with a minimum of 4.5/5 star user ratings.

Scheduling software helps organisations manage client meetings and access employee schedules.

Scheduling helps businesses keep track of everything from creating an efficient production plan to booking meetings online, and from space management to tracking down task progress. An appropriate scheduling tool might be particularly useful for small businesses that rely on client bookings, meetings, and scheduling. Such software automate event and employee scheduling for businesses, meaning creating and maintaining work shifts for employees. Small businesses with limited budgets can opt for free scheduling software to manage their online bookings and simultaneously keep track of their employees’ schedules. 

Below, we have given a list of the best five free scheduling software based on user ratings. The list has been curated on the basis of considerate factors such as software that meets Capterra’s market definition, have free versions, have more than 50 user reviews in the past two years, and have a minimum overall user rating of 4.5/5 stars. The full methodology for selecting these five tools can be found at the end of this article.

1. 7shifts

7shifts helps restaurant owners track each employee’s availability schedule
Schedule checking and appointment booking using 7shifts [Source: Capterra]
  • Ease of use- 4.7/5
  • Customer service- 4.7/5
  • Features- 4.6/5
  • Value for money- 4.7/5

7shifts is scheduling software for restaurants. With the help of this tool, users can perform multiple tasks such as integrated time tracking —by creating a schedule using the 7shifts dashboard, employee management —by adding employees and their shifts to the dashboard, which can help them track their work activities, and budget tracking —by analysing detailed reports on labour costs sent by the 7shifts dashboard. The tool helps restaurant owners individually track each employee’s availability schedule and limitations, if any, to automatically manage the shift pool. The tool also provides users with the ability to send text messages and keep in contact with employees via the free 7shifts mobile application. 

Additional free benefits of this tool include a time clock and compliance features to track leaves for payroll purposes, employee health checks —to note employees’ health status before they punch in for the day— applicant tracking to hire new employees, and employee engagement tracking which includes a dashboard for tracking the most productive employee in terms of work performance. This tool has a free version wherein a maximum of 30 employees can join. The price details on different paid plans are available at 7shifts.com.

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2. Calendly

Calendly can help users professionally manage their meetings
The sharing and embedding link feature of Calendly [Source: Capterra]
  • Ease of use- 4.7/5
  • Customer service- 4.4/5
  • Features- 4.5/5
  • Value for money- 4.6/5

Calendly, as scheduling software, helps users professionally organise meetings, thereby potentially reducing the time spent on emailing. Calendly offers users the facility to plan conflict-free meetings and even sends automated event reminders. It does this by checking users’ availability across all calendars connected to their device, helping to ensure that a time-slot is not double-booked. The free version of this tool, however, only offers one calendar connection per person. This software also allows users to connect with Google, Office 365, Outlook, and iCloud calendars. Users can access this tool to create unlimited one-off meetings.

The other free benefits of this tool include customising links and sharing and sending them to invitees or embedding them on a website. The tool also sends automated reminder emails and even cancellation notifications to keep everyone in sync. Calendly can be connected to Google Meet, GoToMeeting, Microsoft Teams, Webex, and Zoom Web Conferencing. The basic plan of this tool is free for all and additional details on the paid version can be found at calendly.com.

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3. Connecteam

Connecteam helps businesses assign different shifts for employees
Online appointment booking using Connecteam [Source: Capterra]
  • Ease of use- 4.7/5
  • Customer service- 4.9/5
  • Features- 4.6/5
  • Value for money- 4.8/5

Connecteam is a scheduling tool that helps users manage multiple business operations such as employee scheduling, task management, online timesheets, and a 360-degree view on task status. This software provides users with the ability to assign shifts to employees, keep employees notified, and even track their locations using GPS. Using the Connecteam app, businesses can chat with their employees and even receive notifications upon task completion.

With the free version of this tool, users can perform various tasks such as carrying out admin actions, real-time clock in and out ability —helping admins to ensure that employees are logging in and out only from the job site to maintain the specified hour-shift— unlimited creation of forms and checklists and utilising various pre-made templates as well as the facility to upload documents. Using Connecteam, managers can create content, export reports, customise admin access, and supervise all employees using a single dashboard. Additional information on the paid plans is available at connecteam.com.

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4. Setmore

Setmore allows users to make bookings, send reminders, and receive payments online
Calendar dashboard feature via Setmore [Source: Capterra]
  • Ease of use- 4.6/5
  • Customer service- 4.7/5 
  • Features- 4.3/5
  • Value for money- 4.7/5 

Setmore allows users to automate online bookings, reminders, and even payments. With the help of this tool’s free version, users can send personalised emails reminders to their customers up to a limit of 100 emails per month. This software also lets users add 1-click Zoom or Teleport video meeting links into their appointments. Setmore can potentially be integrated with most websites, social media channels, sales CRM software, and other applications. 

The mobile application of Setmore notifies users of any new appointments or changes and allows them to access customer details promptly. The software also has a chat icon, wherein users can resolve queries with the support of customer care. The free version of this tool also allows users to accept payments online from the appointment details window. Additional information on the paid version can be viewed at setmore.com.

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5. Skedda

Skedda allows users to access online bookings and manage their spaces
Space management dashboard by Skedda [Source: Capterra]
  • Ease of use- 4.8/5
  • Customer service- 4.8/5 
  • Features- 4.5/5
  • Value for money- 4.9/5 

Skedda is a tool that allows users to manage their bookings and schedule their spaces online. Users can make bookings for rooms, studios, desks, and labs, among others. The free version of this tool provides users multiple benefits such as chat and email support, administrative access for up to 5 people, custom files templates for collecting flexible additional booking information, a detailed view of the booking activity feed, and an iOS and Android app.  

This software allows users to automate manually the likely time-consuming tasks of managing and booking spaces online by helping users book spaces from anywhere and at any time using this software. In addition, users can also see how many people are present in each row of a venue. With the help of this software, users can also track old booking data for a period of up to one year. This tool has a free version available and all the details on the paid version are available at skedda.com.

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Looking for scheduling software? Check our catalogue!

Methodology

The tools mentioned above have been listed in alphabetical order. In order to compile our list, the following criteria have been taken into consideration:

  • The tools have a completely free version.
  • The five software in the list justify Capterra’s definition of scheduling software: scheduling software automates the scheduling of events, employees, rooms, and other resources. Organisations use these applications to manage the planning of all internal and external activities. Typically, scheduling software provides tools such as a shared calendar providing real-time project, task, employee, and resource scheduling as well as a variety of forecasting, allocation, and resource management features.
  • The five software have the following core and common features: calendar management, real-time scheduling, online booking, and automated scheduling.
  • Have overall user ratings above 4.5/5 stars.
  • Have more than 50 user reviews in the last two years (from Feb 1, 2020 to Feb 1, 2022).
  • Out of the derived list, we then chose five tools with the top overall average ratings of more than 4.5/5 stars.
  • The tools also have the highest ratings in the following four features as compared to other products —customer support, ease of use, value for money, and functionality.

This article may refer to products, programs or services that are not available in your country, or that may be restricted under the laws or regulations of your country. We suggest that you consult the software provider directly for information regarding product availability and compliance with local laws.

About the author

Content Analyst for Australia. Focusing on insights about software technolgies critical to SMEs. Insipred by growing tech trends and how these help SMEs to grow.

Content Analyst for Australia. Focusing on insights about software technolgies critical to SMEs. Insipred by growing tech trends and how these help SMEs to grow.

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