Best Wunderlist alternatives for your team’s task management

Published on 08/04/2020 by Anna Hammond

Popular task manager app, Wunderlist, is shutting down on May 6th, 2020. As a result, its subscribers will need to seek out a new tool to help manage their to-do lists. To assist those that face this challenge, we’ve researched the task management software market and picked out four excellent alternatives to Wunderlist.

The best Wunderlist alternatives

Best Wunderlist alternativen

Why is Wunderlist discontinuing?

Wunderlist, which is a Microsoft product, announced that they will discontinue the app on May 6th 2020 in a blog entry. But instead of parting ways with their subscribers, they’re asking them to join them on their journey with their new tool, Microsoft To Do

Microsoft said:

‘We’ve been working tirelessly to ensure the new app, Microsoft To Do, feels like a new home for lists. This brings us to our important news. When we first announced Microsoft To Do, we also announced that Wunderlist would eventually retire. 

We planned this so we could concentrate on building a more integrated and secure app that helps you get stuff done in a smarter way.’

 

The plan was first mentioned by Microsoft in 2015. Now, users and businesses must transition over to the new app as soon as possible to ensure smooth business continuity. 

The migration from Wunderlist to other task managers

Microsoft has worked hard to ensure users can switch over to their new app with ease—and a migration tool from the manufacturer is undoubtedly advantageous. However, it is not a necessity. Other task managers on the market are also offering migration support to Wunderlist users looking for a replacement.

If your favourite Wunderlist alternative does not currently support migration, we have a workaround for you. Zapier has a Wunderlist integration, which enables users to connect their account with thousands of applications. Integration is free for transferring 100 tasks per month.

The 4 best alternatives to Wunderlist

We’ve identified four great replacement options for Wunderlist users (presented in no particular order). We’ve selected these apps based on them having similar features and pricing to Wunderlist, plus a strong overall rating on Capterra. Find the full methodology at the bottom of this page.*

1. Microsoft To-Do

Microsoft To-Do daily planner
Microsoft To-Do’s Daily Planner (Source)

As already mentioned, Microsoft would like to see Wunderlist users switch to To-Do. The app is similar to Wunderlist and will, therefore, feel familiar to users. It offers the same functionality as Wunderlist plus some quirky, new features (such as a personalised daily planner and custom backgrounds for lists.)

Advantages & specialty

To-Do integrates into the Microsoft ecosystem. Tasks can be synchronised with Outlook. Windows users can also add tasks with Cortana (Microsoft’s AI assistant) or by entering them in the Start menu. For example, if you were to type: ‘Add bread to my shopping list’, an item called ‘bread’ will appear on the list called ‘shopping’.

Disadvantages

Microsoft To-Do is purely a task manager. In contrast to the other applications on this list, To-Do is not suitable for team collaboration or project management unless integrated with other Microsoft tools.

Cost

Microsoft To-Do is available to all Office 365 customers free of charge.

Data security and local contact

Tasks save into the Microsoft Exchange Online mailbox, which also contains data from other Exchange modules such as emails, contacts and notes. 

2. Trello

Trello for IT Teams
Example Trello board of an IT team (Source)

Trello is the most popular task management tool on this list (based on the volume of monthly searches it receives in Australia). Additionally, Trello has an overall rating of 4.5 stars and nearly 16,000 written user reviews.

In the application, users can create lists on virtual boards in collaboration with other members. They can be edited as required and provided with checklists, file attachments and due dates. Users can move maps to show where the task is in their planned workflow.

Advantages & specialty

The advantage for companies is that many employees already know the tool and are familiar with the functionalities. For example, Trello is particularly popular in IT teams. Scrum users often set up workflows with Trello boards and use, for example, the columns Product Backlog, Sprint Planning, Current Sprint, In Process and Done. 

For companies in this position, it may make sense to leverage Trello for task management too. 

Disadvantages

The free plan has limited functionality and features. The app prompts users to upgrade if they want to access specific paid-for features, known as ‘power-ups’. These include features such as alternative views, collaboration, time recording and reporting.

Costs

Power-ups in Trello cost between US$0 and US$9.99 per user.

Data security and local contact

Trello is GDPR compliant (for Australian companies that operate in European markets) and has customer support. Features, such as single sign-on, two-step authentication or encryption of stored files, are purchasable in the Enterprise version for US$20.83 per user.

Migration from Wunderlist to Trello

Trello does not offer its own migration tool. The migration, therefore, requires assistance from Zapier.

 

3. Todoist

Karma view in Todoist
Karma level view in Todoist (Source)

In Todoist, which has a strong resemblance to Gmail’s layout, users can collaborate with others, share lists, set up reminders and sub-tasks, attach files and more. 

Advantages & special features

Todoist offers unique gamification features to encourage users to stay on top of their lists. For example, users set a daily and weekly tasks completion target and receive ‘Karma level points’ for achieving their goals.

Disadvantage

The free version of Todoist limits functionality to basic needs. Users cannot apply filters, add comments or file uploads to their tasks, or access reminders.

Costs

Todoist is free for 5 users and 80 projects. In the premium version (for 25 users and up to 300 projects) the tool costs AUD$4 per month when billed annually and users have access to additional functions. For AUD$7 per month, billed annually, the Business plan allows for up to 50 users and 500 projects.

Data security and local contact

Todoist is also GDPR compliant for companies marketing to European countries. Todoist premium and business users benefit from daily automatic backups within the app. Business customers receive priority support.

Migration from Wunderlist to Todoist

Todoist provides its own migration tool for data transfer from Wunderlist. Therefore, migration is relatively straightforward.

4. Zenkit

Zenkit To Do
The new To Do App from Zenkit (Source)

Zenkit offers companies a customisable task management tool with a dashboard that can act as a Kanban board, list, calendar, table or mind map. In addition to task management, it offers functionalities for project management and CRM, so that teams can organise their workloads, customer relationships and documents in addition to tasks. 

With the task list add-on, Zenkit lists can convert into task lists.

Advantages & special features

In addition to task management, the application also operates well as a project management software. However, for users who are not looking for extensive project management, but for a simple task planner, Zenkit will soon provide this. The app will be released on April 6th. 

The app will cover the same functions as Wunderlist, including intelligent lists, the inbox and reminders. The intuitive interface of the new release is also reminiscent of Wunderlist. 

Disadvantages

Users can’t edit documents collaboratively, with several users within the document at once, without a drive connection. There is also no team chat function.

Costs

Zenkit is free for up to 3 users and 1GB of data storage. For US$9, there is an unlimited number of users and 6GB of data storage. In the business version for US$25, users will find 50GB of storage space as well as access to other functions, such as central user management, priority customer support and single sign-on.

Data security and local contact

Zenkit offers two-factor authentication in all price plans (including the free version). Zenkit’s customer service agents are available via email, chat or on the phone.

Migration from Wunderlist to Zenkit

Zenkit project management and the new to-do list application allow easy importation of Wunderlist data into its system.


Selection criteria for the Wunderlist alternatives:*

  • All task managers on our list have an overall rating of at least 4.5 out of 5 stars on Capterra, rated by more than 200 users.
  • The tools support remote teams and offer a cloud-based option.
  • Their costs are comparable to those of Wunderlist, i.e. the software provides a free, basic version and the upgrade costs are less than 10 euros per month and user.
  • The tools offer integrations and connect to many business applications.

 

Check out Capterra’s entire directory of task management software.

 

This article may refer to products, programs or services that are not available in your country, or that may be restricted under the laws or regulations of your country. We suggest that you consult the software provider directly for information regarding product availability and compliance with local laws.

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